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Award Contract to Vido Samarzich, Inc. <br />for Local Street Curb Ramp Improvements Project <br />July 16, 2019 <br />Page 2 <br />deteriorated concrete sidewalk; and installation of curbs, gutters, and wheelchair ramps. The <br />work will be performed on an as -needed basis. <br />Also at the June 18, 2019, City Council Meeting, Council approved the Fiscal Year 2019-20 <br />Capital Improvement Program (CIP). Approval of this recommended action will add the Local <br />Street Curb Ramp Improvements Project to the Fiscal Year 2019-20 CIP so that project <br />construction can begin as soon as possible (Exhibit 3). <br />Public Outreach and Contractor Participation <br />To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised <br />in the Orange County Register on May 3 and 10, 2019, and bids were received electronically via <br />the City's web -based electronic bidding system, PlanetBids, on May 21, 2019. Through the <br />PlanetBids online portal, vendors may register to receive notifications on all current and future <br />City projects, as well as download contract documents, receive project updates, and submit bids <br />electronically. <br />A total of 126 vendors, including 5 located in the City of Santa Ana, were notified of the project <br />via PlanetBids. 26 vendors requested bidding documents and five bids were received, including <br />one from a Santa Ana contractor. <br />Bid Results Summary <br />RANK <br />BIDDER'S NAME <br />LOCATION <br />BASE BID <br />1 <br />Vido Samarzich, Inc. <br />Rancho Cucamonga <br />$495,750 <br />2 <br />L.C. Paving & Sealing, Inc. <br />Escondido <br />$515,000 <br />3 <br />EBS General Engineering Inc. <br />Corona <br />$523,000 <br />4 <br />Hardy & Harper, Inc. <br />Santa Ana <br />$551,000 <br />5 <br />Gentry General Engineering Inc. <br />Rancho Cucamonga <br />$627,250 <br />All five bids received were deemed responsive. Vido Samarzich, Inc., submitted the lowest <br />responsive bid in the amount of $495,750 (Exhibit 4). Based on the bid analysis and a <br />contractor's reference check, staff recommends awarding the construction contract to Vido <br />Samarzich, Inc., in the amount bid (Exhibit 5). <br />Project Delivery <br />In order to deliver a complete project, in addition to the construction contract awarded to the <br />lowest responsible bidder, the estimated total construction delivery cost of the project includes <br />construction administration, inspection, and testing, along with an allowance for contingencies to <br />account for unexpected or unforeseen conditions. Construction administration and inspection <br />23A-2 <br />