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construction inspection activities for all project features, equipment and materials. • Document Control Discussion of Butter's cloud -based project management document control system used to input and track various reports and correspondence between key parties. • Contract Administration: Description of control systems and procedures for performing and documenting submittal reviews, RFIs, change orders, claims management, contract closeout activities, and other contract administration procedures. • Records: The CM will maintain records of inspections, reports, and test results received from the Contractor, Design Engineer, manufacturers, and others. a.M. OMM The Butler Team recommends utilizing Procore—a cloud -based construction project management solution. --to organize, manage and control project documentation. The advantages of Procore include unlimited users and storage, 24/7 visibility Into project status, and a centralized, comprehensive platform to manage vital project data. All parties involved have access to the system. Each user can access the program via a web browser on their computer or mobile device using secure log -in Information, Procore is utilized to store, review, track, and manage all project documents including City of Santa Ana, Public Works Agency Oonstruction Engineering Services for the San I Men= SOW098 Lift Station, RPP Na 18-049 construction drawings and specifications, RFIs, submittals, transmittals, meeting agendas and minutes, emails and correspondence, progress photos, budgets, schedule of values, payment applications, change orders, daily inspection reports, final punch lists, and point of contact information. Additionally, Procors can be configured to display the latest Primavera P6 construction project schedule and weather Information, both current and forecast. Automated smalls can be generated by the software program to remind personnel of required documentation reviews and other project related tasks that need attention, Project documentation is continuously updated and available always to all involved personnel, with prior revisions stored for reference. At the conclusion of the project, project -related documentation is converted to PDF format and distributed to the appropriate parties. SPECIAL CONCERNS i SUGGESTIONS Butler has vetted special concerns that the City should be made aware of, Table 1, located on the following pages, provides a summary of these concerns and suggestions. 1lalli� C. UNDERSTANDING QFNEE®_ m , _.