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U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance PaomcrNuMnna 2017-w-nx-0990 50. Controlled expenditures - Standards AWARD CONTINUATION SHEET PAGE IS Or 21 Grant Lw:tanlrrM, SPAUML CONDIMONS Consistentwith recommeMedon 2.l afExecutive Order 13688, a law enforcement agency that acquires controlled cquipmentwith award funds must adopt robust and specific written policies and protocols governing General Policing Standards and Specific Controlled Equipment Standards. General Policing Standards includes politics on (a) Community Policing; (b) Constitutional Policing; and (a) Community Input and Impact Considerations. Specific Controlled Equipment Standards includes policies specifically related to (a) Appropriate Use of Controlled Equipment (b) Supervision of Use; (c) Effurtivea ns Evaluation; (d) Auditing and Accountability; and (c) Transparency and Notice Considerations. Upon OJP's request, the recipient must provide acopy of the General Policing Standards and Specific Controlled Equipment Standards, and any related policies and protocols. 51. Authorization to obligate (federal) award funds to reimburse certain project costs incurred on at after October 1, 2016 The recipient may obligate(federal) award funds only after therecipient makes a valid acceptance ofthe award. Asof the first day of the period of perfummnce for the award (October 1, 2016), however, the recipient may choose to incar project costsusing tun -federal funds, but soy such project costs us incurred at the recipients risk until, at a minimum— (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions arc removed by OIP (via a Grmt AdjustmentNotiee). (A withholding condition is ¢ condition in the award docum sat that precludes the recipient from obligating, expanding, or drawing down all or a portion of the award funds until the condition is removed,) Except to the extent (if any) that an award condition expressly precludes reimbursement ofproject costs incurred "at - risk," if and when the recipient makes a valid acceptance of this award and OR removes each applicable withholding condition through a Grant Adjustment Notice, the recipient is authorized to obligate (federal) award funds to reimburse itself forproject costs incurred "at-tisk" earlier during the period ofperformanc, (such as project costs incurred prior to award acceptance or prior m removal of an applicable withholding condition), provided that those project war$ otherwise are allowstble costs under* a award. Nothing in this condition shall beunderstood to authorize the recipient (an any subreeplent at any fier) to use award funds to "supplant" State or local funds in violation of tho recipient's certification (executed by the chiefexecutive of the State or local govcmm ad) that federal funds will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement actwifies. 52. "Certification ofCompliunce with 8 U.S.C. 1373" required for valid award acceptance by a unit of local government In order validly to accept this award, the applicant local government most submit the required "Certification of Compliance with 8 U.S.C. 1373" (executed by the chic legal officer of thc local govcr ament). Unless that exceuted certification either— (1) is submitted to ON together with the fithyexecuted award document, or (2) is uploaded in OJP's GMS no later than the day the signed award document is submitted to OJP, any submission by a unit of local government that purports in accept the award is invalid. If an infect award -acceptance submission by therecipient is invalid, once the unit of local government does submit the necessary cerdficatioo regrading 8 U.S.C. 1373, it may submit a fully -executed award document executed by the unit of local government on or after the date of that cedificstion. For purposes of this condition, "local government" does not include any Indian ldbes. OIP FORM40002 (REV. 88) 20A-26