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IRON MOUNTAIN INFORMATION MANAGEMENT, LLC (2)
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IRON MOUNTAIN INFORMATION MANAGEMENT, LLC (2)
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Last modified
8/20/2024 1:13:17 PM
Creation date
11/8/2019 6:38:26 AM
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Contracts
Company Name
IRON MOUNTAIN INFORMATION MANAGEMENT, LLC
Contract #
N-2019-238
Agency
Human Resources
Expiration Date
10/13/2024
Insurance Exp Date
11/1/2024
Notes
For Insurance Exp. Date see Notice of Compliance
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Unless otherwise stated, Iron Mountain will follow standard operating procedures for all standard <br /> workflows including, but not limited to, transportation, Inbound/outbound processing, inventory staging, <br /> and archival destruction. All work associated with this SOW will take place during standard Iron Mountain <br /> operating hours, 8AM — 5PM Monday through Friday {local time — excluding Iron Mountain holidays), <br /> unless otherwise specified and mutually agreed upon. These services will be executed in a <br /> mutuallyagreed upon service window based on the availability of iron Mountain project teams while <br /> accommodating any service restrictions noted by Customer. <br /> Upon arrival at the Customer's location, Iron Mountain will provide identification and ask for the <br /> designated Manager on Duty(MOD)or other specified Customer contact. The Customer will be required <br /> to escort Iron Mountain to the location of the records requiring service. in the event the location is not <br /> ready for service,an additional billable service visit may be required. The Iron Mountain project team will <br /> pack the records into standard Iron Mountain RFID ready storage cartons. If a Customer chooses to use <br /> non-RFID ready cartons, separately purchased Iron Mountain REID labels will be applied to the face of <br /> each storage carton to ensure proper disposition and chain of custody. <br /> Iron Mountain will prepare transmittals using descriptive data on the exterior of the carton. In the event <br /> that descriptive data is not available on the exterior of the carton Iron Mountain will open the carton to <br /> gather range information using the first end last files In the carton. In the event that required data <br /> elements are not available, the Customer MOD or other designated Customer contact will be available <br /> to assist. <br /> Customer expects the following fields to be captured from the exterior of the carton, if applicable: <br /> Major Description/Minor Description/Date Range/Alpha Range I Destruction Date <br /> During the pickup process, the Iron Mountain courier will confirm receipt of each carton by scanning the <br /> barcode label associated to each carton. Cartons will be staged for transport and, prior to departure,the <br /> Iron Mountain courier will require the Customer MOD or designated Customer contact to confirm the <br /> carton quantity and provide signature to release the Inventory. To ensure chain of custody, cartons <br /> without a barcode cannot be collected. A follow-up service date will be scheduled once these Items are <br /> ready for pickup. <br /> Upon arrival at the Iron Mountain record center, each carton will be processed following the established <br /> Iron Mountain standard operating procedure for receipt and entry. <br /> Each file will be listed in accordance with the Descriptive Data Requirements noted below. Individual File <br /> Listing rates include keying two fields from the exterior of the file (on a file label or folder tab) Into <br /> SafeKeeperPius. Iron Mountain will make reasonable attempts to locate required data if the data is not <br /> readily available on the exterior of the file. Additional charges apply for all time spent searching the file <br /> for required data. If the required data cannot be located Iron Mountain will key"Not Available" In place <br /> of the missing data. <br /> File Description 1: Last Name, First Name <br /> File Description 2: Claim# <br /> File Description 3: Date of Injury <br /> HaiMouniafn.com I conrrdonlral 97238 Page 4 <br />
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