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salary schedule. The effective date of such merit increase, if granted, shall be on the first (1 ") day of the month following the completion of such required length of service. Advancement to Step "E" may be granted only for continued meritorious and efficient service and continued improvement by the employee in the efficient performance of the duties of his/her position. Such merit advancement shall require the following: 1. Human Resources shall keep on file in the office of the Executive Director of Human Resources, a copy of each performance appraisal report required to be made on the employee by the Civil Service Rules and. Regulations and/or the City Manager during the period of service time of such employee subsequent to his/her last salary advancement. 2. The Department Head, at least twenty (20) calendar days prior to the anticipated completion of such employee's required length of service, shall file with the City Manager a statement recommending the granting or denial of the merit increase and supporting such a recommendation with specific reasons therefore. The employee shall be notified by the Department Head as to such recommendations and of the reasons therefore. 3. No advancement in salary above Step "D" shall become effective until approved by the City Manager, except when placement on a salary step above Step "D" results from promotion under the provisions of Section 4.10 of this article. 4, Notwithstanding the foregoing provisions of this subsection to the contrary, a merit step advance shall be automatically granted ninety (90) days after the due date if no performance appraisal is completed. The effective date of such merit step advance shall be retroactive to the first (I') day of the month following the completion of the required length of service. C. Length of Service Required When Advancement Denied When an employee has not been approved for advancement to merit Step "E," he/she may be reconsidered for such advancement after the completion of three (3) months of additional service and shall be reconsidered for such advancement after the completion of six (6) months of additional service. This reconsideration shall follow the same steps and shall be subject to the same actions as provided in subparagraph B(2) and (3) of this section. 4.9 Reduction in Salary Steps Subject to the provisions in this section, any employee who is being paid at merit Step "E" may be reduced to Step "D" of the appropriate salary range, upon the recommendation of - Yw�°. "R9'S:'"" :::YE. ..... .•amp_mm .:r"_'.S'."_."6sY"19=5:'a` .r:Yl',_- ww._ kcS 2019-2022 MOU City of Santa Ana & SEIU Full Time Employees knit Page 19�( � 1�