20D - AA BRISTOL AND EDINGER BIKE LANES

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Award Contract to All American Asphalt for Bristol Street and Edinger Avenue Class II Bike Lanes Project December 17, 2019 Page 2 project will install 1.25 miles of bike lanes on Bristol Street from Sunflower Avenue to Central Avenue, and 0.5 miles on Edinger Avenue from Bristol Street to Flower Street (Exhibit 1). Both of these corridors pass through a mix of land uses, such as residential, schools, hospital, parks, and business shopping centers. The $736,000 BCIP grant award was recognized in the City Council -approved Fiscal Year 2017- 18 Capital Improvement Program (CIP). $100,000 of the grant was earmarked for Preliminary (Design) Engineering. However, spending authorization for the $636,000 in Construction funding was not received until July 2019. Staff is requesting City Council approval to recognize and reappropriate this grant allocation for expenditure in Fiscal Year 2019-20, and to approve the reallocation of $6,542 in unspent Measure M2 Fairshare funds needed to complete the City's $93,542 matching fund requirement. Upon approval of the requested appropriation adjustment and reallocation, the total funds available for construction will be $729,542, which is comprised of $636,000 in grant funding and the $93,542 local match. The Bristol Street and Edinger Avenue Class II Bike Lanes Project is described in the Southern California Association of Governments 2012-2035 Regional Transportation Plan Active Transportation Appendix as a striped lane for one-way bicycle travel on a street or highway. The proposed bike lanes are also consistent with the City's Bicycle Master Plan, and will extend and connect to existing and planned bike paths. Once completed, these bike lanes will improve mobility and safety of bicyclists, while accommodating traffic flow. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on October 2, October 9, and October 16, 2019. Bids were received electronically via the City's web -based electronic bidding system, PlanetBids, on October 23, 2019. Through the PlanetBids online portal, vendors may register to receive notifications on all current and future City projects, as well as download contract documents, receive project updates and submit bids electronically. A total of 202 vendors, including 13 located in the City of Santa Ana, were notified of the project via PlanetBids. Thirty-six vendors requested bidding documents and two bids were received. No bids were received from Santa Ana contractors. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 All American Asphalt Corona $607,840 2 Excel Paving Co Long Beach $644,734 Both bids received were responsive and All American Asphalt submitted the lowest responsive bid, in the amount of $607,840 (Exhibit 2). Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to All American Asphalt in the amount bid (Exhibit 3). 20D-2