20C - AA FY 2019-30 CIP FLOWER ST

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Award Contract EBS General Engineering, Inc., for the Local Street Improvement FY 19/20 and Flower Street Sewer Manhole Improvements Projects January 21, 2020 Page 2 Improvements projects, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract subject to non - substantive changes approved by the City Manager and the City Attorney. 6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $3,226,287, which includes $2,546,154 for the construction contract; $381,922 for contract administration, inspection, and testing; and a $298,211 project contingency (approximately 11.7% of the construction contract amount). DISCUSSION The City's Pavement Management System has identified 19th Street from Flower to Broadway, a local concrete street, and Santa Fe Street south of Chestnut Avenue, a heavily used asphalt street in an industrial area as high priority streets in need of rehabilitation (Exhibit 1). In addition, Public Works Water Resources staff has identified the need to replace the existing sewer manholes on Flower Street from 19th Street to Memory Lane. Manhole replacements will be performed with any underground work, which includes upsizing a portion of the sewer main, reconstructing the manhole chambers, and installing appurtenances related to sewer main repairs. Once the manholes and related work is completed, the street improvements will begin. The street improvement preparatory consists of localized concrete or asphalt pavement repairs; replacing damaged concrete curbs, gutters, sidewalks, cross gutters, and curbs ramps; and sealing cracks. This preparatory work is followed by either asphalt concrete pavement reconstruction or concrete panel replacements Once completed, the street improvements will enhance ride quality and surface drainage. The sewer manhole repairs will reduce potential sewer overflows, reduce maintenance, and improve sewer flow conveyance. Staff is requesting appropriation adjustments to authorize the expenditure of $3,226,287 to complete these projects (Recommended Action Nos.1, 2 & 3). The Fiscal Year 2019-20 Capital Improvement Program will be amended to include these improvement projects totaling $3,226,287 (Exhibit 2). Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on December 13 and 18, 2019. Bids were received electronically via the City's web -based electronic bidding system, PlanetBids, on January 3, 2020. Through the PlanetBids online portal, vendors may register to receive notifications on all current and future City projects, as well as download contract documents, receive project updates and submit bids electronically. Additionally, a total of 968 vendors, including 52 located in the City of Santa Ana, were notified of the project via PlanetBids. 32 vendors requested bidding documents and 6 bids were received. No bids were received from Santa Ana contractors. 20Ci-2