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IV. Schedule and Fees Schedule We estimate that the project can be completed in six (6) months. As you know, there are many unknown variables in a project of this nature. Although we would work diligently to form the SATMD, factors outside Civitas and the City's control could delay or thwart even the best -developed plans. We will work to minimize risks and complete the project at the earliest possible date. Our expected progress for the project is below. Fees L Civitas' fees for the scope of work in this proposal reflect our professional team's quality and experience. Our professional fees for the scope of services and timeline described herein shall be $36,000. Fees and expenses include four (4) trips to Santa Ana; two (2) to meet with business owners and City officials and two (2) to attend City Council hearings, If additional trips are necessary, we would be happy to make additional trips for a professional fee of $750 per trip. E; Civitas will incur various costs and expenses in performing services described in this proposal, The City will be responsible for all costs and expenses in addition to the professional fees. Ordinary costs and expenses, including telephone charges, postage, and photocopying will be billed at four percent (4%) of professional fees. Other costs, such as travel, overnight shipping, bulk mailing, and bulk printing costs (over 100 pages) shall be billed at Civitas' actual cost. Expenses are not expected to exceed $4,000. Civitas proposes a fixed monthly fee of $6,000 per month for six (6) months, plus expenses. A start-up fee of ten percent (10%) of project costs, $4,000, will be due and payable upon execution of an agreement for services between Civitas and the City. The amount of the start-up fee will be deducted from the final invoice, which will also be adjusted to account for the total contract price. Civitas will send the City a monthly invoice for fees and costs incurred. Invoices will include the fixed professional fee and expenses. The basis of calculation or other method of determining expenses will be clearly identified byitem and amount. If the project is completed within the scope and timeline described herein, fees and expenses shall not exceed $40,000, Santa Ana TMD Formation Proposal —August 29, 2019 11