23A - AMEND FY 2019-20 ANNUAL ACTION PLAN

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Approve Substantial Amendment to 2019-20 CDBG Annual Action Plan; Award Contract to Vido Samarzich, Inc. for the Residential Street Improvement Bishop and Raitt Streets Project February 4, 2020 Page 2 COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION At its Regular Meeting on January 22, 2020, the Community Redevelopment and Housing Commission recommended approval of the Substantial Amendment to the 2019-2020 Annual Action Plan to the City Council by a vote of 5:0 (Garcia absent). DISCUSSION On June 4, 2019, City Council approved the Fiscal Year 2019-2020 Annual Action Plan. The Annual Action Plan is the document whereby the City formally applies to United States Department of Housing and Urban Development (HUD) for the annual allocation of funding for the Community Development Block Grant (CDBG), HOME Investment Partnerships Grant, and Emergency Solutions Grant programs. The Annual Action Plan describes in detail how these federal grant funds will be allocated and used to serve the community. Since the approval of the Annual Action Plan, two new CDBG-eligible street improvement projects have been identified. The City's Pavement Management System has identified Bishop Street from Flower Street to Main Street, and Raitt Street from Civic Center Drive to Fifth Street as high -priority road pavements in need of rehabilitation (Exhibit 1). The pavements are deteriorating due to weather, age, and heavy use. These projects involve the rehabilitation of existing concrete streets. The scope of work includes the removal and replacement of damaged concrete pavement panels, and damaged or missing sidewalks, curbs, gutters, and curb ramps. Once completed, these improvements will enhance the ride quality, surface drainage, and appearance of both locations. A total of $1,681,207 in CDBG funds will be needed for these two projects. To remain on schedule to meet the April 30, 2020, CDBG funding expenditure deadline, staff is recommending award of the construction contract for these projects as part of this Council Action (Recommended Action No. 3). The City Council originally approved $2,150,323 for CDBG funded Residential Street and Infrastructural Improvements as part of the FY 19/20 budget adoption. Of that total, $995,595 was an allocation for reconstruction of Americans with Disability Act (ADA) compliant curb ramps various locations adjacent to elementary schools and parks. The scope of work involved the reconstruction of existing curb ramps to comply with the Americans with Disability Act as well as removing ADA barriers to comply with regulations. Additionally, the ADA curb ramp project budget also included the cost of an ADA Plan. Subsequent to the budget adoption, HUD informed staff that the ADA plan was not eligible under this project as they deemed it an administrative expense. The Public Works Agency proceeded with the first phase of the ADA curb ramps and expended $521,654. The remaining balance from the project allocation in the amount of $473,941 will be used to continue with the second phase of the curb ramps. Project design documents will be prepared for this purpose and the project will be presented to City Council at a later date. To reprogram $2,155,148 in unallocated CDBG funding for these projects, a Substantial Amendment to the 2019-2020 Annual Action Plan has been prepared (Exhibit 2). As required by HUD, the draft amendment was made available for a 30-day public comment review period from December 18, 2019, to January 16, 2020. A public notice was published on December 17, 2019, 23A-2