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Approve Substantial Amendment to 2019-20 CDBG Annual Action Plan; Award Contract to <br />Vido Samarzich, Inc. for the Residential Street Improvement Bishop and Raitt Streets Project <br />February 4, 2020 <br />Page 3 <br />in the Orange County Register in English, La Opinion in Spanish, and the Ngoi Viet in Vietnamese <br />to inform the public of the commencement of the 30-day public comment period and public hearing. <br />Comments received will be included in the final submission of the Substantial Amendment to HUD. <br />Staff is requesting Council authorization to submit the Substantial Amendment to the 2019-2020 <br />Annual Action Plan for HUD approval (Recommended Action No. 1). <br />Staff is also requesting Council approval amend the City's Fiscal Year 2019-2020 Capital <br />Improvement Program (CIP) to add $1,681,207 in CDBG funding to the Residential Street Repair <br />Project for the street improvements on Bishop Street and Raitt Street (Recommended Action No. <br />2, Exhibit 3). The CIP amendment for the $473,941 for the ADA project will be presented to City <br />Council at a later date. <br />Public Outreach and Contractor Participation <br />To provide an opportunity for local vendors to submit bids for the Bishop and Raitt Street projects, <br />a Notice Inviting Bids was advertised in the Orange County Register newspaper on December 20 <br />and 25, 2019. Bids were received electronically via the City's web -based electronic bidding system, <br />PlanetBids, on January 10, 2020. Through the PlanetBids online portal, vendors may register to <br />receive notifications on all current and future City projects, as well as download contract <br />documents, receive project updates and submit bids electronically. A total of 162 vendors, including <br />6 located in the City of Santa Ana, were notified of the project via PlanetBids. Twenty-two vendors <br />requested bidding documents and 5 bids were received. No bids were received from Santa Ana <br />contractors. <br />Bid Results Summary <br />RANK <br />BIDDER'S NAME <br />LOCATION <br />BASE BID <br />1 <br />Vido Samarzich, Inc. <br />Rancho Cucamonga <br />$1,278,820 <br />2 <br />Hardy & Harper, Inc. <br />Lake Forest <br />$1,290,000 <br />3 <br />EBS General Engineering Inc. <br />Corona <br />$1,314,873 <br />4 <br />Excel Paving Co <br />Long Beach <br />$1,586,380 <br />N/A <br />All American Asphalt <br />Corona <br />Non -responsive <br />A total of 5 bids were received and 4 bids were deemed responsive. Vido Samarzich, Inc., <br />submitted the lowest responsive bid (Exhibit 4) in the amount of $1,278,820. Based on the bid <br />analysis and a contractor's reference check, staff recommends awarding the construction contract <br />to Vido Samarzich, Inc., in the amount bid (Exhibit 5). <br />Project Delivery <br />To deliver a complete project, in addition to the construction contract, the estimated total cost to <br />deliver the project also includes construction administration, inspection, and testing, along with an <br />allowance for contingencies to account for unexpected or unforeseen conditions. Construction <br />administration and inspection includes construction management; implementation of the City's <br />Community Workforce Agreement requirements; inspection of the Contractor's work to ensure <br />contract compliance, workmanship, and quality; and material testing. As indicated in the Cost <br />23A-3 <br />