25D - AGMT AND AMEND FOR UTLILITY BILLING SOFTWARE

Home Browse Search

Award Agreement with Systems and Software, Inc. and Amend Agreement with UtiliWorks Consulting for Utility Billing Software Upgrades, Program Management February 18, 2020 Page 6 Option 1: FY 2025/26, FY 2026/27 and FY 2027/28 (3-year extension) - $752,226 (plus $42,000 miscellaneous contingency, total $794,226) Option 2: FY 2028/29 (1-year extension) - $265,935 (plus $14,000 miscellaneous contingency, total $279,935) STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #7 - Team Santa Ana, Objective #5 (create a culture of innovation and efficiency within the organization). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The City has received grant funding from the State in the amount of $4.0 million for the AMI project. As this software upgrade is necessitated by the AMI project, grant funds will be utilized on a reimbursement basis as allowable by the grant. The grant award agreement limits reimbursable expenditures for this category of work to a maximum of $1,099,080. In accordance with the grant agreement, the funds are awarded to the City for the execution of the AMI project with an expiration date of May 1, 2024. If the City fails to proceed with full implementation of the AMI project by the agreement expiration date, the City will be required to reimburse the state with interest. Funds for these awards are budgeted and available in the Public Works Water Quality & Control Account (No. 16417642-66220) in the amount of $869,246, the Water Utility Capital Projects Accounts (No. 06617647-66301 and No. 06017645-62300) in the amount of $869,147 and Information Technology (10920143-62306) in the amount of $2,258,715. Funds will be budgeted for expenditure as follows: Accounting Unit - Fiscal Account No. Fund Description Accounting Unit - Account No. Amount Year (Project No.) Description 16417642-66220 PW Water Quality & CA Natural Resources Grant — Control Improvements Other Than Building$654,958 FY 2019- 06617647-66301 Water Utility Capital Water Capital Projects $57,147 20 Pro ects 06017645-62300 Water Contract Services -Professional $50,000 Admin/En ineerin 06017645-62300 Water Contract Services -Professional $77,143 Admin/En ineerin Fiscal Accounting Unit - Accounting Unit - Account No. Year Account No. Fund Description Description Total Amount Pro ect No. PW Water Quality & CA Natural Resources Grant— FY 2020- 16417642-66220 Control Improvements Other Than $214,288 Buildings 21 06617647-66301 Water Utility Capital Water Capital Projects $252,000 Projects 25D-6