20B - AA FOR HAZARD BIKE LANES PR NO. 18-6903

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Award Contract to HYM Engineering, Inc. for Hazard Avenue Protected and Class III Bike Lanes May 5, 2020 Page 2 Hazard Avenue from Euclid Avenue to Harbor Boulevard (Exhibit 1). This bicycle corridor passes through a mix of land uses, such as residential, schools, and parks. Grant funds in the amount of $100,000 were recognized in the Fiscal Year 2017-18 Capital Improvement Program (CIP), which were used for Preliminary Engineering (Design) in FY 2017- 18, and $935,000 was recognized in the Fiscal Year 2018-19 CIP for Construction. However, spending authorization for the $935,000 in Construction funding was not received until August 2019. Staff is requesting City Council approval to recognize and reappropriate this grant allocation for expenditure in Fiscal Year 2019-20 to complete the bike lane project. Staff also seeks approval for the reallocation of $18,000 of Measure M2 Local Fairshare funds to meet the matching funds requirement of $146,000. Upon approval of the requested appropriation adjustment and reallocation, the total funds available for construction will be $1,081,000, which is comprised of $935,000 in grant funds, and $146,000 in the required local match. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on February 5 and February 12, 2020. The project was also advertised in PlanetBids from February 5, 2020 through February 26, 2020. Bids were received electronically via PlanetBids, on February 26, 2020. A total of 382 vendors, including vendors in the City of Santa Ana, were notified of the project via PlanetBids. Thirty vendors requested bidding documents and two bids were received. No bids were received from Santa Ana contractors. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 HYM Engineering, Inc. Chino $882,919 2 Vido Samarzich, Inc. La Puente $898,549 Both bids were responsive with HYM Engineering, Inc. submitting the lowest responsible bid in the amount of $882,919 (Exhibit 2). Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to HYM Engineering, Inc. in the amount of $882,919 (Exhibit 3). Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management; implementation of the City's Community Workforce Agreement requirements; inspection of the Contractor's work to ensure contract compliance, workmanship, and quality; and material testing. As indicated in the Cost Analysis 20B-2