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Award Contract to Vido Samarzich, Inc. for Local Street Curb Ramp Improvements Phase II <br />May 5, 2020 <br />Page 2 <br />curb ramps. Staff intends to install new curb ramps and repair damaged sidewalks near Abraham <br />Lincoln, Thomas Jefferson, Andrew Jackson, Martin R. Heninger, Monte Vista, Edison, and Thorpe <br />elementary schools; and areas of Lathrop, Fitz, and Willard intermediate schools. (Exhibit 2). The <br />bid documents for the additional locations of the improvements reference Project Number 20-7535 <br />but staff has determined the need for a new project number. Since the improvements for the two <br />phases are in different locations, Phase II is now assigned project number 20-7548. <br />Public Outreach and Contractor Participation <br />To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in <br />the Orange County Register on March 6 and 13, 2020, and bids were received electronically via <br />the City's web -based electronic bidding system, PlanetBids, on March 27, 2020. Through the <br />PlanetBids online portal, vendors may register to receive notifications on all current and future City <br />projects, as well as download contract documents, receive project updates, and submit bids <br />electronically. <br />A total of 147 vendors, including five located in the City of Santa Ana, were notified of the project <br />via PlanetBids. Twenty-six vendors requested bidding documents and three bids were received, <br />none from a Santa Ana contractor. <br />Bid Results Summary <br />RANK <br />BIDDER'S NAME <br />LOCATION <br />BASE BID <br />1 <br />Vido Samarzich, Inc. <br />Rancho Cucamonga <br />$398,700 <br />2 <br />Hardy & Harper, Inc. <br />Lake Forest <br />$454,000 <br />3 <br />EBS General Engineering Inc. <br />Corona <br />$549,700 <br />All three bids received were deemed responsive. Vido Samarzich, Inc. submitted the lowest <br />responsive bid in the amount of $398,700 (Exhibit 3). Based on the bid analysis and a contractor's <br />reference check, staff recommends awarding the construction contract to Vido Samarzich, Inc., in <br />the amount bid (Exhibit 4). <br />Project Delivery <br />In order to deliver a complete project, in addition to the construction contract awarded to the lowest <br />responsible bidder, the estimated total construction delivery cost of the project includes <br />construction administration, inspection, and testing, along with an allowance for contingencies to <br />account for unexpected or unforeseen conditions. Construction administration and inspection <br />includes construction management; implementation of the City's Community Workforce Agreement <br />requirements; inspection of the Contractor's work to ensure contract compliance, workmanship, <br />23A-2 <br />