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responsive to the Contractor, The City's operations staff, Design Engineer, utility companies owning facilities within the project boundaries as well as any other project stakeholders. We are committed to the project day and night; the project does not end for us at 5:00 PM. AKM will diligently and expeditiously respond to project participants, transmit necessary information, and coordinate between various project participants throughout the project. Our commitment to be as responsive as possible will aid in avoiding delays, as well as maintaining good project relationships with all involved parties. Being responsive also means that we are there for the City when needed, even when we are not actively working on a project. AKM will always respond to task order requests and has a history of quick turnarounds for task order proposals. We are also able to respond to work requests and mobilize on short notice. Communicate Early and Often AKM understands that it is part of a team that includes the Contractor, the City's operations staff, the Design Engineer, residents, as well as the general public sharing in the common goal of project completion on time and within budget. Communications will begin from the commencement of projects, during preconstruction activities, and continue through completion. Coordination and cooperation amongst project participants is best achieved when relationships founded on open communication are established. Such communications will allow AKM to most effectively deal with problems identified with the schedule, delays, utility conflicts, differing site conditions and concerns related to construction and working with all involved parties. The Construction Management Team will conduct productive Preconstruction Scheduling Conferences to review the baseline CPM schedule with the Contractor and the City as well as verifying that the baseline CPM schedule is consistent with project requirements, duration and the City's expectations. AKM employs a productive and efficient approach to project meetings in order to maximize communication. To accomplish this, all meetings hosted by AKM must have a purpose and direction. A well thought-out agenda must be prepared to facilitate meaningful discussions that inform the processes and are geared towards resolution of issues, rather than gathering a group of people in a room and permitting a free-for-all discussion. Recently, AKM has been meeting with Contractors informally prior to the preconstruction meeting so that our teams can meet and begin building a working relationship. This provides an opportunity for the Contractor to share project concerns and AKM to express expectations prior to being in a room full of the design engineers, and the City. The practice of this informal meeting has paid dividends on recent projects building trust between the construction management team and Contractor and setting a collaborative tone for the project. Diligently Pursue Project Completion A lagging or drawn out project completion period can create a perception that an otherwise successful project is not successful. Project closeout within the schedule is of the utmost importance to AKM. We will diligently pursue all completion activities including collection of all final compliance paperwork from the Contractor, final payment quantities, operation and maintenance manuals, completion of as - built record drawings, final guarantees, warrantees, and final lien releases. Our diligence will help ensure that the projects come to an expeditious closure, that permit requirements are met and closed - out within the time limits specified, that the project presents no further burden to the public or existing facilities, and that the completed improvements turned over to the City for beneficial use is of the highest quality, and is properly tested to function as intended by the design. Project Management & QA/QC Our Construction Management Team will diligently manage the project budgets so not to create budget overruns during the prosecution of our services. Although our Project Manager will have ultimate responsibility for tracking, managing and reporting budget status to the City, every team member participates in project management. Our Inspectors and Construction Managers are required to thoroughly review and understand the project specific scope of work prior to beginning AKM Prop. 20-1004 12