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City of Santa Ana RFP No. 19-118 6. Coordinate design revisions, requests for information (RFls), addenda, and other appurtenant work with City's design consultant. 7. Prepare the bid summary and review three lowest bids, documenting any irregularities in the bids. 8. Verify eligibility of the apparent low bidder and subcontractors to receive contract awards by confirming current, active license status with the State of California Contractors License Board and non-appearance on the Federal List of Parties Excluded (debarment list). 9. Check references of lowest, responsive bidder. 10. Prepare a recommendation of contract award. Task 3 — Construction Management 1. Assist City with public awareness, community meetings, and information program to keep residents and local stakeholders advised of project status along with impacts to traffic flow circulation, including answering public's questions about project. 2. Prepare construction file. A copy of Willdan's LAPM file checklist can be provided upon request. 3. Ensure contractor distributes public construction notices and places construction area signs. 4. Prepare special concerns to be presented at preconstruction conference. 5. Conduct preconstruction meeting, prepare meeting minutes, and distribute to attendees. 6. Review contractor's safety program in consultation with City staff. 7. Develop and implement project -specific quality assurance program. 8. Provide coordination, management, and oversight of construction activities and inspection services. 9. Through Willdan's system of project control, monitor activities related to project such that project is constructed in timely fashion pursuant to contract documents. 10. Maintain project files, records, and contact information related thereto, utilizing Procore construction management software. 11. Monitor, guide, and advise the City for compliance with state, local and federal funding requirements, including preparation of required paperwork and compliance reports. 12. Assist the City with project budgeting, scheduling, cost accounting and reporting. 13. Log, track, review, and process submittals, RFIs, and contract change orders (CCOs). 14. Closely review schedule and advise contractor to take action on schedule slippage. 15. Monitor and coordinate activities of design engineering support, surveying, testing, and work by utilities or other agencies. 16. Coordinate contractor's field work with utility companies and other agencies. 17. Prepare weekly statement of working days and submit to contractor and City. 18. Provide monthly progress report. A sample of Wilidan's monthly report can be provided upon request. 19. Establish and conduct weekly construction progress meetings, and prepare minutes. 20. Ensure that all questions, conflicts, and issues are immediately brought to City's attention and addressed with appropriate directives to contractor. 21. Conduct special site meetings, when necessary, with contractor and City staff to review job progress, scheduling, and coordination. 22. Perform quantity, time, and cost analyses required for negotiation of contract changes. 23. Negotiate and prepare change orders, including memorandum of explanation and cost estimates, to substantiate change order and send to City for review. 24. Provide claims mitigation monitoring, including proactively applying foresight to discover unforeseen conflicts prior to contractor encounter. 25. Maintain all data for change orders and record information with regard to time of dispute, time of notification by contractor, and action taken by inspector. Statement of Qualifications for Water Resources j 18 Construchon Management and Inspection Services