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• City Clerk <br />• Approve on Agenda <br />Customer Agrees to: <br />• Complete On -Boarding Assessment including: <br />o Documentation of the workflow process <br />• Form to initiate a submission <br />• Staff Report (cover page) Word sample <br />• Workflow Steps <br />• Identification of originators <br />• Identification of Review Groups <br />• Identification of Review Users <br />• Notification Emails <br />• Identify a decision maker and lead procedural discussions regardingthe item approval process. <br />• Review and discuss modifications required to accommodate PrimeGov best practices, <br />current functionality, and consistency of the proposed item approval workflow <br />• Review and discuss modifications required to accommodate PrimeGov best practices, <br />current functionality, and consistency of the proposed form and staff report document <br />• Provide technical resources required for add -in installation on client workstations and is <br />responsible for end-usersupport. <br />• Complete Workflow Training <br />• Complete User Acceptance Testing <br />• Conduct Workflow end -user training <br />• Review and Sign off Workflow configuration <br />PrimeGov Agrees to: <br />• Review and configure up to (2) Item Approval workflows that are provided as part of the <br />on -boarding assessment including: <br />o Workflow Design <br />o Workflow Configuration <br />o Notification Emails <br />• Review and configure up to (2) Item Submission Forms with accompanying Staff Report <br />that is provided as part of the on -boarding assessment including: <br />o HTML Form Design <br />o Staff Report Word Document Content Controls <br />• Perform a Gap Analysis to review functionality and identify potential feature requests <br />and enhancements that can be evaluated for inclusion in a future release. <br />• Complete end to end Workflow and Forms testing <br />• Provide Workflow training <br />PrimeGov Minutes allows the meeting administrator to run a meeting and record roll call, <br />minutes, motions, votes, notes, and actions with ease. The PrimeGov real-time Minutes tools <br />provide a single interface that allows all aspects of the meeting to be managed often by a <br />single user. The real-time meeting tools also offer options for citizen engagement information <br />regarding the active item, speakers, motion information, and votes can be displayed in <br />chambers or online via the public portal in real time. Minutes provides a means to record <br />