25A - AGMTS WITH VARIOUS DEP - Laserfiche WebLink

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Approval of City -Wide Contractual Services Agreements July 7, 2020 Page 2 Parks. Recreation. and Communitv Services Aaencv Vendor Recommended Action Types of Service Electro Construction, Extend termination date from Lighting retrofit (LED) Cor . September 30, 2020 to December 31, 2020 construction Nila, Inc. dba Nila Sports Extend termination date from Lighting retrofit (LED) September 30, 2020 to December 31, 2020 construction Public Works Aaencv Vendor Recommended Action Types of Service EEC Environmental Approve $300,000 from July 7, 2020 to June 30, 2021 Waste discharge requirements compliance services DISCUSSION In an effort to increase efficiency and streamline approvals for contract services related to ongoing operations at the beginning of the fiscal year, various departments have worked with the City Attorney's Office on this staff report for a citywide contractual services approval process. The Finance Department, City Attorney's Office, the Parks, Recreation and Community Services Agency, the Public Works Agency, and Human Resources Agency are recommending that the City Council to approve the contractual services agreements beginning FY 20-21. These contracts support standard ongoing operations and are all included within the budget for FY 20-21. The various contracts are for services with the following vendors and in the amounts noted below. The Parks, Recreation and Community Services Agency agreement amendments that are part of this request only extend the termination date of the agreements. City Attorney's Office Agreements The City Attorney's Office is requesting that the City Council approve an amendment to the agreement with Carpenter Rothans & Dumont to extend the term for two months, from April 17, 2021 to June 30, 2021, to align with the end of the fiscal year. No additional funds are requested for this amendment. Carpenter Rothans & Dumont provides legal services in the area of police defense. In addition, the City Attorney's Office requests approval of a legal services agreement with Talley & Talley, APC, not to exceed $250,000 for July 1, 2020 to June 30, 2021, to continue representation of the City on several pending tort (trip and fall) and police matters. Finance and Management Services Agency Agreements The Finance Department asks the City Council to authorize the City Manager to execute a two year agreement with Civic Collections, Inc. ("CCI"), for canvassing and collection of new and delinquent dog license fees, effective July 1, 2020 through June 30, 2022, with the option to extend one additional year from July 1, 2022 through June 30, 2023 upon a written request executed by the City Manager, for an annual amount not to exceed $150,000 paid for with the funds collected by the consultant. The field inspection and collection efforts provided by CCI have resulted in a significantly higher rate of revenue recovery than experienced using in-house resources. As such, the City is seeking to maintain the relationship with CCI, which promotes quality of service and increased efficiency. Human Resources Department Agreement 25A-2