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25E - AGMT FOR COMMISSARY
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25E - AGMT FOR COMMISSARY
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Last modified
10/14/2020 3:10:30 PM
Creation date
10/14/2020 3:00:04 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Police
Item #
25E
Date
10/20/2020
Destruction Year
2025
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Docusign Envelope ID: B170CB9D-63DF-4515-84DD-BBE33348E947 <br />�t CITY OF SANTA ANA <br />2. All complaints by inmates and staff shall be submitted in writing to the Contractor's <br />administrator. Complaints, which are valid within the terms of the City's agreement with <br />the Contractor, will be forwarded in writing to Contractor's management. The Contractor <br />will have five (5) business days in which to present a written response detailing the solution <br />to the problem. <br />N. REPORTS, AUDITS AND ACCOUNTABILITY <br />1. City has the right to, at any time; inspect the food, meals, food storage areas, and food <br />preparation areas to ensure that all health and sanitation standards as well as the caloric <br />values and minimum RDA's are being met. Presentation and taste tests evaluations will <br />also be undertaken and the City will reject any and all foods that fail to meet its standards. <br />2. Any inspections by the City, which yield unsatisfactory results, will be provided to the <br />Contractor in writing for immediate corrective action and documentation by Contractor. <br />3. City has the right to request and review an audited financial statement of the Contractor <br />which the Contractor must provide to the City within five (5) days' notification by the City. <br />Such audited financial statement shall be for the Contractor's most recently completed <br />fiscal year and such statement must be available to the City no more than four (4) months <br />following the end of each of the Contractor's fiscal years. Such statement must be <br />furnished at the Contractor's expense. Any such audits are to be conducted by an <br />independent Certified Public Accountant or CPA firm. <br />4. When requested, the Contractor shall furnish personnel to participate in meetings with the <br />City concerning food service requirements and other operational issues. <br />5. The Contractor shall process food service complaints from inmates daily and provide <br />copies of the complaints and resolutions to the City. <br />6. Quarterly revenue reports shall be submitted to City with revenue -sharing and/or rent <br />payments. <br />7. Contractor shall submit an annual report of contracts held with other agencies that are <br />sources of revenue and for which City facilities are used to operate.This report shall <br />include, but not be limited to term and amount of contract(s), and City facility used. <br />0. FOOD SERVICE RECORDS <br />Contractor shall keep full and accurate records and develop comprehensive reports in <br />connection with food services provided to the City. Reports shall be developed by the <br />Contractor in cooperation with the City. A copy of said reports shall be supplied to the Jail <br />Administrator on a monthly basis by the fifth working day of the subsequent month. In <br />addition, all such records shall be available for auditing by the City at any time during <br />regular working hours. <br />2. Complete and accurate meals served counts shall be taken and recorded at each meal <br />period through a joint count taken by representative of the Contractor and a representative <br />of the City. The Contractor shall establish a meal count procedure system acceptable to <br />the City prior to its implementation. A meal count reconciliation sheet must be submitted <br />for approval with the Contractor's monthly invoice. Only those meals signed for by a <br />RFP No. 20-025 Contracted Food Services and Inmate Commissary Page 29 of 57 <br />25E-26 <br />
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