25E - AGMT FOR COMMISSARY - Laserfiche WebLink

Home Browse Search

DocuSign Envelope ID: B170CB9D-63DF-4515-84DD-B8E33348E947 (a CITY OF SANTA ANA representative of the City shall be eligible for payment. The Contractor, in accordance with City policies, shall maintain accurate records. 3. Any meals incompletely served will be denied payment by the City, and any meals served late through no fault of the City are subject to denial of payment. P. The Contractor shall submit, in writing, within 15 days of the end of each fiscal year quarter, a report of food service activity to include, but not be limited to the following: A complete accounting of the actual meals served including hot meals, sack lunches, religious and medical meals and snacks. 2. Detail of all preventative maintenance performed on each piece of equipment including type of service, date and name of the firm who performed the service. 3. Detail of all repairs performed on each piece of equipment, including who performed the work and whether or not it was tinder warranty. 4. Copies of all reports and records required to qualify for Federal Surplus Commodities. 5. An assessment of the overall program strengths and weaknesses, as well as recommendations for improvement in food, service, cost control, or other areas. Q. PROPOSAL SUBMISSIONS 1. Each proposal must contain an expenses and administrative/management fee proposal under separate, sealed cover within the primary proposal. Within the cost proposal, the Contractor must show the cost for each meal period (i.e. breakfast, lunch and dinner classification) to include all medical/restricted inmate diets and snacks. 2. The per -meal cost proposals prepared by the Contractor must include the following elements: a. Labor cost (including all on -site management and staff, benefits and payroll taxes). b. Food costs. c. Controllable expenses (all normal day-to-day expenses for operating supplies, repairs and maintenance, uniforms and other related costs). d. Administrative/management fee (those costs not associated with the administration and management of the contract which are not shown in the labor, expenses or equipment/smallwares categories. This fee is to include the Contractor's profit margin.) R. REVENUE SHARING Proposer should describe its ability to operate the kitchen for revenue generation purposes in addition to inmate meal preparation for the Santa Ana Jail Facility. Possible sources of revenue may include food preparation for rest homes, shelters, other law enforcement agencies, community centers, or any other sources that the Proposer is RFP No. 20-025 Contracted Food Services and Inmate Commissary Page 30 of 57 25E-27