25E - AGMT FOR COMMISSARY - Laserfiche WebLink

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DocuSign Envelope ID: B170CB9D-63DF-4515-84DD-B8E33346E947 CITY OF SANTA ANA a. In its proposal, the Contractor must submit to a plan as to how this requirement will be met. The cost for this service must be clearly identified within the separate, sealed cost proposal under the Controllable Expenses category. Contractor is to keep a separate record on maintenance and repairs for each piece of equipment and to provide a written report and relevant documentation at least quarterly as to what preventative maintenance/repairs have been performed on each piece of equipment. b. Given proof of adequate maintenance, the City will replace equipment it has provided as it deems necessary, considering the average life of equipment as determined by the manufacturer as well as any extraordinary circumstances. C. Contractor shall, at its own expense, repair any equipment that is damaged due to the negligence of its employees. d. The Contractor shall furnish all serviceware and accessories necessary to operate the cafe. "Serviceware" includes but is not limited to: Pots, pans, cooking and eating utensils, plates, trays, beverage containers, measuring utensils and containers, etc. All serviceware and accessories purchased by the Contractor shall remain the property of the Contractor and the Contractor shall be responsible for any loss incurred. e. Contractor shall furnish utensils, napkins, straws and any other accessories necessary to Cafe patrons. C. INVENTORY The Contractor and the City shall jointly inventory all Cafe equipment and city -owned serviceware under the Contractor's direct control at least twice yearly. 2. Prior to start-up of services, the Contractor and the City shall conduct a complete inventory of all Cafe equipment and record the condition of said equipment. The results of this inventory shall be kept on file with the Santa Ana Police Department Property and Facilities Manager with copies retained by the Contractor. D. BUILDING MAINTENANCE AND JANITORIAL The City shall maintain and repair building structures in the Cafe. Painting shall be included as part of building maintenance. 2. The Contractor shall be responsible for daily thorough cleaning of all trays, plates, beverages containers, cooking and eating utensils, cooking and preparation equipment and surfaces, refrigerators, freezers, soiled plate return area, and storage and washing areas. All cleaning shall be conducted in accordance with all federal, state and local laws and ordinances regarding health, sanitation and safety. a. During the hours of Cafe operation, the Contractor shall empty trash cans and dispose of trash as necessary, clean soiled tabletops, seats and booths and mop spills. RFP No. 20-025 Contracted Food Services and Inmate Commissary Page 36 of 57. 25E-33