25B - AGMT FOR OPEN MASTER PLAN - Laserfiche WebLink

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Exhibit 2 Phase 3: Propose and Prioritize 3.1 SYSTEMWIDE POLICIES AND OPERATIONS RECOMMENDATIONS MIG will prepare policy recommendations applicable to the park and recreation system, defining goals, objectives, and policies that will help the PRCSA manage resources, steward assets, collaborate with partners, and achieve cost efficiencies. These policies will address level of service standards and operational considerations, such as maintenance and programming. MIG will define recommendations for City review. Comments will be incorporated into the Administrative Draft Master Plan. 3.2 SITE -SPECIFIC RECOMMENDATIONS AND MAP MIG will develop recommendations for existing and proposed parks, trails, and open space areas. Site recommendations will address new acquisitions, development, renovations, improvements, added elements, and event potential partner projects. Site recommendations will be defined in a matrix format and spatially depicted on the 11" x17" base map to illustrate the mapped locations of projects or programmatic changes. MIG will draft the recommendations and map for City review. Comments will be incorporated into the CIP and Administrative Draft Master Plan. 3.3 CIP / CAPITAL AND OPERATIONS COST MODEL MIG will create a capital projects list and cost model (Excel spreadsheet) to summarize a 10-year CIP. This includes identifying the planning -level costs for recommended capital projects, along with facility lifecycle replacement costs and maintenance costs for each project. The model will incorporate regionally -based park improvement cost data based on MIG's extensive experience in managing park construction projects locally (capital costs, rehabilitation/renovation costs, capital replacement costs, and operations costs). Instead of a static snapshot in time, this model will be designed to serve as a tool that can be adapted for inflation for subsequent staff use in annual capital improvement planning and budgeting. MIG will provide a draft cost model and revise it based on one round of edits from City staff. 3.4 COMMUNITY PRIORITIZATION CHALLENGE MIG will develop a prioritization exercise —to be deployed either digitally/online or In a workshop format —inviting residents, stakeholders, and participating Board Members to make hypothetical investment choices in various park projects, maintenance, programming and events, and different types of improvements. The data collected will help identify the right investment level and right mix of projects, programs, and services to provide in the future. MIG will facilitate the activity in English and Spanish, and following the activity, summarize key findings in a short memo. 3.5 PROJECT MANAGEMENT AND ADMINISTRATION This task includes five X.-hour progress and coordination videoconferences between MIG's Project Manager and the City's Project Manager or Leadership Team, schedule management and invoicing, project administration, communication, and coordination for Phase 3. PHASE 3 DELIVERABLES: Systemwide Policy Recommendations (8-10 pages) Site Specific Recommendations (average of 3-8 major strategies per site) i Proposed Park and Recreation System Map (1 document map; pdf) Draft/Final Capital Project List and Capital and Operations Cost Model (1 spreadsheet; Excel, pdf) Community Prioritization Challenge Activity (English/Spanish) and Summary (2-5 pages) 25B-45