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Last modified
4/23/2021 2:48:03 PM
Creation date
12/21/2020 4:27:04 PM
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Contracts
Company Name
AVOLVE SOFTWARE
Contract #
A-2020-261
Agency
PLANNING & BUILDING
Council Approval Date
12/15/2020
Insurance Exp Date
1/2/2022
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afore, <br />software <br />LaunchlProject Close Out 1-2 Person Offsite <br />Deployment of the accepted workflow processes and a transition to Avdve support to close out the project. <br />Assurance Services <br />The assurance services fund may be leveraged at any time during or post project completion to cover additional integration <br />requirements, newly identified out of scope requirements, training, and software not included in this statement or world. The funds <br />may also be used post go-livellaunch of a process to keep the project management team engaged to assist with change management <br />and user adoption assistance. Assurance services hours are billed on an hourly basis at a rate of $225.00 an hour. The use of hours <br />requires a change order or an assurance services agreement that defines the work and has signatures of agreement for use by the <br />Customer. <br />(ACCEPTANCE PROCESS <br />There will be Key Deliverables, as identified in the Project ActivitiesfDdiverades Payment Schedule which will be subject to <br />acceptance by the Customer ("Acceptance'). Upon completion of each Key Deliverable, Avdve will request from the Customer a <br />written response within five (5) business days after receipt thereof. Notwithstanding the foregoing or anything to the contrary in the <br />Purchase Agreement, all other Deliverables provided under this Statement of Work shall be deemed to have been accepted by the <br />Customer upon delivery. If Customer does not approve, reasons for rejection must be clearly noted. Avdve will then work with the <br />Customer to come to agreement on obtaining approval. The Customer shall be deemed to accept any such Key Deliverable which <br />Customer does not acceptor reject within such period. This acceptance will initiate the invoice of the applicable milestone. <br />Promptly following execution of this Statement of Work, the parties shall meet to discuss the general project schedule, which will be <br />generally organized around the standard Avdve project On -Boarding process. Within 2 weeks, the initial project plan will be created <br />and sent to Customer. The Project Plan contains a schedule, a list of tasks in a schedule format, assignments of specific team <br />members over specific times and communication status reporting processes. The Project Plan is a living document that will be <br />reviewed throughout the term of this Agreement and maybe adjusted as reasonably necessary, as agreed to from time to time by the <br />parties. <br />PROJECT ASSUMPTIONS AND CAVEATS <br />This Project was scoped based upon purchase of ProjectDox Best In Class, understanding that the site will be hosted by the <br />Avolve and configured per established Best -In -Glass standards. This understanding forms the basis for Avdve's Picing and the <br />Deliverables to be provided under this Statement of Work. Any deviation from these requirements will require a change order <br />and may increase cost or estimated time of Project completion. <br />2. Avdve will have full access to all Project team members from the customer as needed to complete the successful <br />implementation and rdl out of ProjectDox and OAS. This access may require the team members of the customer to dedicate <br />specific time to specific detailed tasks within the Project Plan. Team member tasks will be more dearly defined during the kickoff <br />and planning sessions and documented in the Project Plan. <br />25E-18 Page 13of19 <br />
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