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z. SCOPE OF SERVICES Project Initiation I Following agreement of the scope of work and schedule, Michael Baker initiates and maintains project momentum by following the established schedule milestones. Project meetings are scheduled and documented on a regular basis. Meeting documentation includes preparation of an agenda to provide structure for the participants. Decisions regarding items of discussion and critical issues requiring resolution are documented in meeting minutes that become part of the project file. INITIATION .O `�• Scope of Work • Kick-off Meeting • Data Review and Research TECHNICAL STUDIES • Data Requests at Kick-off fi Wit? • Adequate Project Description ,,, �:L�.J IIlUUU111 • Define Methodology PROJECT • Document Findings CEOA / NEPA REPORT ff0rn • Initial Study • Confirm Findings of Technical Studies Critical Issues I Every project involves • Write Environmental matters that require discussion and Compliance Document agreement between the affected parties. Michael Baker works to foster a partnership between all members of the Project Team to achieve "buy -in" so that client expectations are met. Early identification, resolution and documentation of critical issues is imperative to keeping each task order assignment on schedule and within budget. Contract Administration I Control of project costs and unnecessary design changes is an important element of Contract Administration. We are committed to informing the City as soon as possible of any potential or proposed design revisions that will affect the established budget. Michael Baker's adherence to the original scope of work and cost budget is achieved through timely, open/honest and continuous communications with City Staff. Budget Control I Frequent monitoring and early identification of any design change affecting project costs will control engineering costs. This monitoring is accomplished through Michael Baker's Work Breakdown Structure and construction costs will be evaluated at each milestone submittal to assure the City that the project can be completed within budget. Project Progress Meetings I On a monthly or as -needed basis, Michael Baker will attend and chair Project Team meetings with the City and other involved stakeholders. Project objectives, schedule, and work progress to -date will be discussed to identify and resolve critical issues promptly, address budget issues and other related items. Another effective management tool used by Michael Baker includes conducting environmental workshops with key City environmental team members to focus on key issues, technical studies, and mitigation. Coordination and Communication with Public Agencies I Michael Baker's proactive, spirited approach to building positive team relationships while maintaining the mutual respect of all parties has been paramount to our success. Maintaining open lines of communication and having the entire Project Team develop a commitment to fostering cooperative teamwork will result in the resolution of critical issues in a timely manner. Michael Baker has established positive working relationships with a number of agencies expected to be involved in City projects, including the U.S. Army Corps of Engineers, Regional Water Quality Control Board, California Department of Fish and Wildlife, and Caltrans, among others. Community Participation I Community members are the true planning and design experts when it comes to their neighborhoods, villages, and community development. Michael Baker believes in the value of community involvement and the importance of local ownership of planning and design projects. As part of this commitment to community and the City, public participation will continue to be a valued cornerstone of any task order led by our team. Project Delivery and Coordination I Design of a project may bring forth a variety of issues that could require interface with jurisdictional agencies and other affected entities. Michael Baker is proud of its recent accomplishments in maintaining and accelerating project delivery in partnership with our agency team members. Michael Baker's management approach has been tested by numerous agencies. I N 7 E R N A T 1 0 N AL 18