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CITY OF SANTA ANA A�> MGT PROPOSALS FOR SB 90 STATE MANDATED CLAIMING SERVICES CONSULTING formats (Microsoft Word, Excel, and Adobe PDF) to make use and disbursement of claiming information as easy as possible. Work in concert with Santa Ana's SB 90 Coordinator to coordinate the City's overall claiming process. Work with departments to ensure all data required to file eligible claims is gathered in a timely fashion. Our team works closely with our client departments to ensure all questions are answered and deadlines are met. Ensure all eligible claims are filed on time and provide the City with written documentation showing which claims were filed and which claims were not filed, and why. DATA COLLECTION The three components of data collection related to this engagement include: direct cost program data, indirect cost data, and supporting documentation. DIRECT COST PROGRAM DATA COLLECTION Conduct individual meetings with departments to discuss all reimbursable mandated activities. Develop a schedule and plan for mining the necessary data to ensure claims are completed well before the claiming deadlines. Gather all required direct cost data. DEPARTMENTAL INDIRECT COST DATA COLLECTION Gather salary and benefit data from the City or the individual departments for all required fiscal years. Collect certain pages from the City's 2 CFR cost allocation plan, if the City utilizes one. Gather information required to prepare 2 CFR Part 200 compliant ICRPs. This will be carried out in concertwith other department interviews. It is important thatthis step occur each year because departments reorganize, assignments shift, new personnel are hired, or personnel retire. SUPPORTING DOCUMENTATION COLLECTION MGT will work with City departments to determine the documentation that must be submitted to the state as attachments to claims, and what documentation should be maintained in the City's files in case of the SCO inquiry or field audit. MGT will then collect only the documentation the SCO requires to be submitted. CLAIM PREPARATION Once data has been received from the City, MGT will prepare all eligible claims on behalf of the City using required SCO claim forms. DIRECT COSTS Prepare all claims that apply to single departments. Once again, our experience will ensure no cost components are misinterpreted or omitted. Coordinate and prepare all multi -departmental claims. Simply gathering data for mandates that span different departments is not enough. The data must be cross-referenced and analyzed to 2251 HARVARD STREET, SUITE 134 1 SACRAMENTO, CA 95815 PAGE 5