MGT OF AMERICA CONSULTING, LLC (3)

Home Browse Search

CITY OF >ANTA ANA .❖. MGT PROPOSALS FOR 513 90 STATE MANDATED CLAIMING SERVICES CONSULTING ensure each department is capturing cost data for the same cases and are not misclassifying certain cases, a very common occurrence. INDIRECT COSTS Prepare ICRPS, and all support documents for all claiming departments. Obtain approval from each subject department for all ICRPs to be used in conjunction with current SB 90 claims, as well as the SB 90 Coordinator. The ICRPs provide an approved method for claiming departmental indirect costs. At this step, it is vital to ensure no staff time being claimed as a direct cost in the claim, is included in the ICRP. FILING PROCEDURES MGT will provide the City's SB 90 Coordinator with a clear, understandable process for receiving the completed claims/ICRPs and obtaining the necessary signatures. MGT will perform one final quality control check to ensure the City has signed two original coversheets, all parts of the claim are included, and required documentation is attached. MGT will hand deliver all signed claims received from the City to the SCO on or before the stated deadline. We will also provide the SCO a claims receipt for their staff to sign and return. MGT submits hard copies of all claims to the SCO. ONGOING SUPPORT & STATUS UPDATES The claiming process is obviously the key aspect of this engagement, but the ongoing support services that MGT offers are important complimentary services to continuously upgrading the City's knowledge base, relations, and communications with the state and contract agencies, and anticipation of changes to the claiming process. COMMUNICATING WITH STATE OFFICIALS STATE LIAISON ASSISTANCE MGT will monitor State Controller requests or issues that could affect the City's SB 90 claims. MGT will also provide liaison assistance with the SCO at the desk review level for all MGT claims filed. The SCO may call requesting additional information, or duplicate documentation that may have been misplaced in their offices. Our firm will field these calls and fulfill all appropriate requests without the need for City involvement if possible. In addition, our staff has extensive experience preparing local agencies for field audits and assisting in their representation beyond the exit conference. MGT will offer assistance and response on any current orfuture field audits that may result from MGT claims filed in the past. AUDIT ASSISTANCE & PROTECTION Nobody wants to see the SCO auditing their claims, but higher levels of scrutiny are a fact of life. Our team has extensive experience preparing local agencies for field audits and assisting in their representation beyond the exit conference. Ms. Hancock has assisted dozens of California cities and counties to file audit 2251 HARVARD STREET, SUITE 134 1 SACRAMENTO, CA 95815 PAGE 6