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Property Provide supervision, coordination and management of contractors who provide the <br />Management various property management functions (plumbing, electrical, board -up, etc.). <br />Coordination Deliverables: <br />• Change of ownership notification <br />• Bank statements and rent rolls <br />• Account reconciliation reports <br />• Escrow fund statements <br />• Closed files <br />Project Paragon will identify potential problem tenants early on and formulate potentials' <br />Management resolutions. Our property managers are able to effectively deal with problem tenants <br />by exhibiting empathy and courtesy as well as firmness. <br />Invoicing Paragon will review for accuracy, confirm completion of job and approve invoices <br />submitted by each property management sub -consultant, such as service providers <br />and/or maintenance vendors. We will submit to the City for payment and processing. <br />Deliverables: <br />• Invoices <br />• Backup documents, as required <br />Utility <br />Confirm with utility companies the transfer of necessary accounts to the City or their <br />Transfer and <br />designee. Utilities include but are not limited to water, trash, sewer, gas and electricity. <br />Disconnection <br />Provide early notification to tenants to transfer or shut-off services. <br />Provide early coordination with utility companies for the relocation or removal of <br />meters and to minimize lead time. <br />For meter removals within the public right of way and requiring approved traffic control <br />plans, we will work with the utility company and the City to group meter removals as <br />much as possible.. <br />Deliverables: <br />• Reporting regarding shut-off and meter removal <br />Security <br />Coordinate information with City staff and Police Department representative as <br />necessary. If required, we will coordinate and/or contract with a vendor for nighttime <br />security services for the project area. Cost of security services will be passed through <br />to the City. <br />Deliverables: <br />• Records, invoices and payments <br />Landscaping <br />Conduct regular site visits to monitor and mitigate potential nuisance. We will contract <br />with a company to provide limited and necessary lawn Maintenance. Cost of lawn <br />care services will be passed through to the City. <br />Deliverables: <br />• Records, invoices and payments <br />p RW Council CITY OF SANTAANA I Qg4P��rjf MANAGEMENT SPEC$q(a��$�ICES 112 <br />