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• Operational and maintenance requirements • Safety features for roof access and confined space entry • Integration into SCADAsystem • Stormwater control facilities • Usual aesthetics • Traffic and noise impacts during construction Snecial Considerations for Wastewater Facilities • Pumping of solids and miscellaneous materials such as rags must be addressed in the lift station planning and mechanical design. • Configuring facilities to properly handle planned discharges such as wash down, as well as unplanned discharges like overflows, must respect regulatory constraints and may require special features to control flows (e.g., discharge to a sewer). • Compliance with regulatory requirements, coupled with early coordination with regulators, is paramount to smooth project approval. • Maintaining facilities in service during construction. Special Considerations for Non -Potable Facilities • Stored water quality can be more difficult to maintain and therefore requires special attention regarding the tank volume, residence time in the tank and circulation. • A higher degree of settlement in storage facilities can lead to the need for more frequent and special equipment for clean -out operations. • Configuring facilities to properly handle planned discharges such as wash down, as well as unplanned discharges like tank overflows, must respect regulatory constraints and may require special features to control flows (e.g., discharge to a sewer). • Compliance with regulatory requirements, coupled with early coordination with regulators, is paramount to smooth project approval. Project Management Approach We've derived our project management approach from many years of experience and proven success, and it includes very specific strategies: coordination, communication, and documentation. COORDINATION: All task orders require coordination. This may include coordination with other City departments, local agencies, and stakeholders. The Ardurra team has years of experience with major on -call contracts with Southern California agencies. These on -call contracts require similar coordination efforts in which Ardurra has established and maintained outside -agency contacts, coordinated the designs with their staff, and received the approvals to move the project forward. This knowledge and understanding of working with other agencies provides great benefit to you for each project. COMMUNICATION: Ardurra has a formal, proactive communication plan to share critical project information as soon as possible and to make sure there are no surprises. We continuously report progress, identify problems, assign priorities, receive feedback, and document progress. From project start-up through project closeout, we will prioritize our communication to make sure we document and address all required actions timely. We assure you that your team and our team will always know the status of your projects. This level of coordination, coupled with the project progress meetings, helps avoid project issues and delays, and ensures that the project is on schedule and within budget. Ardurra has used this management approach with great success on all types and sizes of projects. DOCUMENTATION: Proper documentation is critical for all projects. We have a thorough understanding of the document control procedures required for civil engineering and other types of projects for a variety of funding sources. Ardurra's document control management policies comply with the City's requirements. Our typical monthly project progress reports include the status of deliverables, utility and outside -agency efforts, cost and schedule snapshot and analysis, issues discussion, and recommended resolution actions. We will tailor monthly progress reports to the City's needs for each project. In combination, Ardurra's tools and efficiency in coordination, communications, and documentation provide the City with a transparent process for the duration of the contract. Quality Assurance and Quality Control QA/QC is an ongoing task throughout the duration of the project. Ardurra takes seriously the responsibility for the accuracy and completeness of our work products. We base our QA/QC Program upon the belief that nothing is more important than design quality. Quality control refers to quality -related activities associated with the creation of the project deliverables. Quality control is used to verify that deliverables are of acceptable quality and that they are complete and correct. Ardurra quality control activities include deliverable peer reviews and the plan check process. Quality control is the check or analysis that determines the acceptability of the project deliverables. Tasks related to quality control will include documented reviews of reports, drawings, specifications and opinions of cost, independent review of calculations, etc. Quality control reviews will occur with each submittal. The Ardurra quality control program also compares the project deliverables against the original scope of work, project objectives and client expectations, which were developed before the project started. Ardurra quality control is a work product -based approach. We check whether the deliverables satisfy the quality requirements and the scope of work. Depending upon the results, the design team will take suitable corrective action. Quality control begins once the project design begins. City of Santa Ana Water Resources Division RFP 22-002 1 May 24, 2022 [ 13 / ` ] �/ ARDURRA