Agenda Packet_2023-05-16 - Laserfiche WebLink

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reports to the City Attorney, City Manager, Assistant City Manager, Community Development Director and Division Manager and/or designee as requested. Petitions: Coordinates and manages the appeal of all petitions including Fair Return Petitions, Capital Improvement Petitions, and Tenant Petitions. This includes reviewing the petition, collecting supporting documentation, scheduling inspections, providing written notice to the Landlord or Tenant of the receipt of an appeal, coordinating hearings, and providing notice of the decision. Hearings: Coordinates hearings for appeals to the Rental Housing Board. May present to Rental Housing Board. This includes collecting supporting documentation, coordinating with the Commission Secretary for scheduling, administering settlement agreements, writing letters of determination, and processing the hearing. Appeals: Responds to appeals, including inquiries, calling the counterparty to coordinate the appeal, collecting supporting documentation, coordinating appeals with the Rental Housing Board, and drafting letters of determination. 2. Contract Mediator: Coordinates and manages the voluntary confidential mediation process. This includes educating petitioners on the option for voluntary mediation, and administering settlement agreements if issues are mediated successfully. Works with broad discretion, prudence, and independence with minimum supervision to facilitate communications between complainants and respondents to discuss their dispute and reach a mutually agreeable resolution. Educates landlords and tenants with respect to their rights and responsibilities under State and local law. Keeps thorough documentation on cases and assists in preparing accurate periodic program reports. SHARED POSITION - Senior Paralegal (1 FTE): Click Here for City Job Description When assigned to the Rent Stabilization Division: Manages and coordinates all hearings for appeals to rent amounts and petitions. Communicates with the tenants and landlords involved, collects supporting documentation, coordinates with the Contract Hearing Officer, Rental Housing Board, and coordinates the issuance of letters of determination. Manages and coordinates all mediation services and hearing officer services for the Hearings and Mediation Unit. ADDITIONAL STAFF AND SERVICES The administration and enforcement of the Ordinance will require additional staff support and services from throughout the City including the following: 1. Executive Director of Community Development (.2 FTE): Click Here for City Job Description When assigned to the Rent Stabilization Division: Plans, organizes, and directs program functions in the Community Development Agency. The agency is divided into five divisions: Housing Division, Rent Stabilization Division, Economic Development, Homeless Services, and Administrative Services. 2. Administrative Services Manager (.2 FTE): Click Here for City Job Description When assigned to the Rent Stabilization Division: IR City Council Page 79 ofg3083 5/16/2023