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City of Santa Ana I On -Call Engineering Services i _ RFP NO.: 23-030 PROJECT CONTROLS IDS provides skills and decision -making capabilities honed from many years of experience serving our clients. The overarching goal will be to ensure that project work is performed in strict accordance with contract documents, the project's schedule and budget, and governmental requirements. These services will primarily fall within the following four functional categories: • Cost Management: Provide accounting guidelines and budgets, establish cost control mechanisms, provide forecasts, validate project estimates, develop estimates, and negotiate change orders, anai.Vao cash flow, generate change order contingency reports, and develop estimates for alternative strategies for cost reduction scenarios. • Time Management: Ensure timely decision -making and actions regarding RFIs, submittals, schedule development, schedule review, monitoring of schedule resources and analysis of time extension requests. • Quality Management: Provide quality assurance and control functions necessary for constructability review and inspection. Enforce codes, regulations, design criteria, and safety requirements; and • Project/Contract Administration: Ensure that all the administrative tasks that must take place during project execution are accounted for. PROJECT BUDGET & COST CONTROL IDS believes that a comprehensive project budget should addresses all phases of the project and that a Cost Account Structure will be established so that costs are distinguishable at all levels of management. This budget will track costs performed from design through construction and actual costs invoiced through progress payments. The budget will be further refined as design activities continuous throughout the project and cost data becomes available. This process provides the City the ability to verify adherence to the project budget and scope of work. PROJECT REPORTING PROCEDURES IDS will provide reports that compare budget to actual costs, analyze cash flow and identify trends, present budget and schedule forecasts to the identified milestones. The reporting systems will include summaries and graphics. Reports will be designed to provide information at the different levels of detail required by the City's staff, or other project participants and decision -makers. Our proficiency with the industry's scheduling tools, such as PlanSwift® and Microsoft Project, enable us to control any project's time functions. Moreover, IDS has successfully used cost control systems on numerous projects. We have identified, captured, reported, and controlled costs using PlanSwift® and other client - required systems. The project controls systems can be set up on a facility -commodity basis such that roll -up reports can be created giving visibility to individual facility or individual commodity status. A IDS GROUP Page 22