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Agreement for: Vietnamese Business Forum Date(s) of Program: 07/13/23 - 07/13/23 Page 2 of 6 your final count drop below the approximate number of guests listed above, we will be happy to advise you on additional alternatives in food and beverage which will bring you to the agreed upon minimum revenue figures for your function. If you still are not able to fulfill your food and beverage minimum, the difference will be charged at room rental. ALTERNATIVE ACCOMMODATIONS: The Hotel reserves the right to accommodate the Group, or any part thereof, at another Hilton Branded property or other hotel of comparable or superior standing within ten (10) mile radius of the Hotel. The decision to exercise the Hotel's right to provide alternative accommodation shall be lefit to the sole discretion of the Hotel, which will notify the Group of any changes at least thirty (30) days prior to the scheduled event. Alternative accommodation will be provided at no extra charge to the Group, regardless of any additional cost of such accommodation. Should the Hotel choose to provide alternative accommodation to only part of the group, the Hotel will provide necessary transportation services at no extra charge to the Group. GUARANTEED ATTENDANCE: In arranging private functions, the final attendance must be received by the Catering office no later than 11:00am three (3) working days prior to the commencement of the function. This number will be considered a guarantee, not subject to reduction, and charges will be made accordingly. All federal and local taxes and charges which may be imposed or be applicable to this agreement and to the services rendered by the Hotel are in addition to the prices herein agreed upon, and the Customer agrees to pay them separately. OUTSIDE FOOD AND BEVERAGE: Due to state law, customers are not permitted to bring to the Hotel any alcoholic beverages. Outside food and beverage is prohibited, unless the group has received prior written approval from the hotel. Any group found bringing in their own food and/or beverages to and of our meeting or public space, without prior approval, will be assessed a $250.00 service fee, plus $30.00 per person that the meeting was set for. These charges are also subject to Service charge and Sales tax. AUDIO VISUAL: All audio-visual requirements are exclusively handled by AVMS. Adequate advance notice is required to fulfill special requests. All third-partyaudio-visual vendors planning to work within our facility must contact our conference services manager with electrical requirements no less than (14) days prior to loading in. ATTRITION CLAUSE: if the group food and beverage should fall short of utilizing 80 percent of the original group commitment or should any food and beverage function be deleted from your agenda, we reserve the right to review and adjust the special rates offered, and/or a charge for meeting space may result. CONFERENCE SERVICES MANAGER: The hotel operates a full -service Conference Services Department, A service manager will be assigned to your group to assist you in coordinating all aspects of your meeting from inception to completion. Your CSM offers a Daily Meetings Debrief to assist you with all your billing, service, and catering needs while you are here for your event. This person will be your primary contact with the hotel and will function as your personal representative. NH3£TING-PION �Ifettsrs-be'Hats-pai'nts-€ota-el'ua]ifg`ing tail hers rnn Henn :„ tea,. rr o „ • -�,g Hon:,r3 r shtp earnit3g$f pair-•-s and Pei''rtptien of perms are sttbjeet to ''rivnor-3 ievras and Conditi be eiigi ,_ cvrU-S I -ee- g. 1,atiner Bones Program,unlesswe reeelVe e0fiArtnR'bloniftwft4ftg-91g31@d by