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(9) <br />CITY OF SANTA ANA <br />vii. If applicable, a list of other municipal customers their firm currently serves <br />and explain in what capacity. If firm is under contract, the contract duration <br />and dollar amount awarded must be included. <br />viii. A list of successful projects with project descriptions and amounts firm has <br />completed on behalf of municipal customers. <br />ix. Describe relationships firm has with members of U.S. Congress, federal <br />agencies, and their staff. Desirable firms will have longstanding and positive <br />relationships with these parties. <br />e. Proposed Work Plan <br />Proposal shall include a statement demonstrating the firm's understanding of the <br />Scope of Services. <br />Additionally, proposed work plan shall include Proposers': <br />i. Anticipated approach to performing services as specified herein; <br />ii. Suggestions or special concerns the evaluation committee should take into <br />consideration (if any); <br />iii. Description of deliverables and implementation plan. Proposer shall submit a <br />general description of the deliverables, implementation plan, and timeline. <br />f. References: Attachment B — References shall be submitted for similar projects <br />performed for state and/or similar government clients. <br />2. Cost Proposal <br />All Proposers are required to submit a fixed rate fee schedule with their Cost Proposal. <br />Pricing instructions should be clearly defined to ensure fees proposed can be compared <br />and evaluated. Cost Proposal must include a payment schedule if applicable. City <br />reserves the right to negotiate compensation and/or payment schedule prior to award of <br />any resulting agreement. <br />Fee schedule/pricing information for services as set forth in EXHIBIT I, must include: <br />a. Hourly rates for each category of employee <br />b. Monthly retainer not -to -exceed amount <br />c. Annual not -to -exceed amount (monthly retainer not -to -exceed amount x 12) <br />The City shall not provide reimbursement for travel -related expenses, mileage, parking, <br />lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any <br />other business expenses, supplies and materials related to providing services as <br />specified herein. Additional costs will not be considered and will not be reimbursed by the <br />City, therefore, such costs must be absorbed in Proposer's cost proposal fee structure. <br />Proposals shall be valid for a minimum of one hundred eighty (180) days following <br />Proposal deadline. The cost for developing the Proposal is the sole responsibility of the <br />Proposer. All Proposals submitted become property of the City. <br />RFP 23-052 Federal Legislative Advocacy Services Page 7 of 33 <br />