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construction Inspection activities for all
<br />project features, equipment and materials.
<br />Document Control: Discussion of
<br />Butler's cloud -based project management
<br />document control system used to input
<br />and track various reports and
<br />correspondence between key parties,
<br />Contract Administration: Description of
<br />control systems and procedures for
<br />performing and
<br />docornenting
<br />subm[ttal reviews,
<br />RFIs, change
<br />orders, claims
<br />management,
<br />contract closeout
<br />activities, and
<br />other contract
<br />administration
<br />procedures.
<br />Records: The
<br />CM will maintain
<br />records of
<br />inspections,
<br />reports, and test
<br />results received
<br />from the
<br />Contractor,
<br />Design Engineer,
<br />rnanUfaCtUrers,
<br />and others,
<br />f,%. f IF.,
<br />The Butler Team recommends utilizing
<br />Procore cloud -based construction
<br />project management solution —to organize,
<br />manage and control project dOCUmentation.
<br />The advantages of Procore include unlimited
<br />users and storage, 2417 visibility Into project
<br />status, and a centralized, comprehensive
<br />platform to manage vital project data, All
<br />parties involved have access to the system.
<br />Each user can access the program via a
<br />web browser on their computer or mobile
<br />device using secure log -in information.
<br />Procore is utilized to store, review, track, and
<br />manage all project docurrents including
<br />City of Santo Ann, Public Works Agency
<br />Construclion Engineeting SeNices for tha
<br />Son Loronzo Saw6ige Lift Station, RFF No. 18-049
<br />construction drawings and specifications,
<br />RIFIs, submittals, transmittals, meeting
<br />agenda& and minutes, emalls and
<br />correspondence, progress photos, budgets,
<br />schedule of values, payment applications,
<br />change orders, daily inspection reports, final
<br />punch lists, and point of contact information,
<br />Additionally, Procore can be configured to
<br />display the latest Primavera P6
<br />construction
<br />project schedule
<br />and weather
<br />information, both
<br />current and forecast,
<br />Automated emalls
<br />can be generated by
<br />the software program
<br />to remind personnel
<br />of required
<br />documentation
<br />reviews and other
<br />project related tasks
<br />that need attention,
<br />Project
<br />documentation is
<br />'—fl I A 4 A
<br />"YVM� Y WF, a 0
<br />and available always
<br />to all involved
<br />personnel, with prior
<br />revisions stored for
<br />reference, At the co nclusion of the project,
<br />project -related documentation is converted to
<br />PDF format and distributed to the appropriate
<br />parties.
<br />SPECIIAL CONCERNS I SUGGESTIONS
<br />Butler has vetted special concerns that the
<br />My should be made aware of. Table 1,
<br />located on the following pages, provides a
<br />summary of these concerns and suggestions,
<br />C. UNDERSTANDING OF NEED
<br />
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