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FINAL DESIGN <br />Generally, when a project reaches the final design phase, all KEY DELIVERABLES <br />conceptual/preliminary design tasks have already been completed and <br />environmental clearance obtained. During the final PS&E phase, our » PS&E at 60% & Final <br />team will prepare the project plans in Microstation. Specifications will >> ROW and Utility <br />be prepared based on the Greenbook and City special provisions. A Impacts <br />construction cost estimate will be produced for the City, identifying all >>Utility "B" & "C" Letters <br />bid items along with quantity backup. <br />ROW Legals & Plants <br />Utility coordination will be ongoing through the final design phase with <br />"B" and "C" Letters sent out with any utility impacts identified and cost liability determined, to ensure no <br />delays in construction. Additionally, if a project requires the acquisition of any necessary right-of-way and <br />or easement, our team can produce legal descriptions, appraisal maps, and right-of-way maps necessary <br />for any fee takes or temporary construction easements. <br />CONSTRUCTION PHASE <br />At the completion of the final design phase, Mark Thomas will assist <br />the City through the bid and construction phases of the project. <br />During the bid phase, we will respond to inquiries, assist in addenda <br />preparation if required, and review the bid results. <br />During construction we will support the City construction management <br />and inspection crews, including attendance at the pre -construction <br />meeting, respond to requests for information (RFI), review shop <br />drawings and submittals and prepare as -built record drawings. <br />MANAGEMENT APPROACH <br />KEY DELIVERABLES <br />Bid Addenda (if needed) <br />>> Bid Analysis <br />RFI Responses <br />Submittal Reviews <br />As-Builts <br />For the delivery of an on -call services contract through a task order basis, it is important to have an <br />experienced project manager and a well -thought-out Project Management Plan (PMP). One of the first <br />items of work is to prepare a PMP that sets the expectations and serves as a guidebook as task orders <br />are developed and executed. <br />PROJECT MANAGEMENT PLAN <br />The preparation of a PMP is crucial. PMPs are prepared shortly after NTP and serve as a guide for <br />project implementation and management. The PMP provides a baseline of project objectives to achieve, <br />how it is to be achieved, who will be involved, how it will be reported and measured, and how information <br />will be communicated. With an on -call contract, we create an overarching PMP that includes items such <br />as the contract contact list, communication protocols, budget tracking and invoicing procedures. The PMP <br />will be amended for each specific task order and will include the following: <br />Project Overview and Objectives <br />Project Scope, Requirements, and Deliverables <br />Project Team Roles and Responsibilities <br />Project Budget <br />Schedule and Key Milestones <br />Quality Control Approach <br />MARK THOMAS ON -CALL ENGINEERING SERVICES <br />Page 12 City of Santa Ana <br />