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<br />Page 3 of 5 <br /> <br />FORECASTED COSTS FOR PROJECT COMPLETION <br />Contractor’s Schedule vs CM Proposal: As noted in the CM Proposal, there existed an issue with the <br />allowed construction durations in the Project specifications. In the CM Proposal, the estimated (and <br />budgeted) duration of Phase 1 Construction was 15 months. The Contractor’s current plan indicates Phase <br />1 to be 21 months. The increase of 6 months is the largest factor for the CM budget increase. At the original <br />planned rates and hours, this is an increase of $263,197.50. This cost is found in the attached budget <br />analysis on line 18 for the monthly totals between June 2023 – November 2023. <br />Cost of Original FTE %’s with 6-month Extension: $ 263,197.50 <br />Costs Needed for Completion (Not including 6-month Schedule Extension): As noted in the above <br />discussion, in addition to the Contractor’s extended schedule of 6 months, funds will be needed to complete <br />the contract according to the original schedule estimate. This represents another 6 months to be applied to <br />the CM budget. This cost is found in the attached budget analysis on line 18 for the monthly totals between <br />April 2023 – May 2023 and Phase 2. <br />Cost of Original FTE %’s with 6-month Original Estimated Schedule: $ 267,344.26 <br />Costs for Close-out: Due to the projection that the total approved contract amount will be dispersed <br />entirely through the end of March 2023, we will need costs for close-out. This is shown on line item 37. <br />Cost of Original FTE %’s for 1 month Close-out: $ 48,302.24 <br />Inspection OT/DT: Overtime and doubletime charges were also not identified in our original budget <br />estimate. The Contractor’s means and methods have required our inspection staff to work 12 hours days, <br />6 days a week. We have taken measures to avoid doubletime charges as much as possible by supplying <br />peak inspectors to the City, as originally proposed. However, Overtime charges are inevitable with this <br />schedule. These costs were not included in the originally proposed budget. The Contractor is planning to <br />work 6 days/week, 12 hour/day from December through January. This cost is found in the attached budget <br />analysis on line 34. We have accounted for potential overtime moving beyond the 6/12 operations, for 10 <br />hours of OT per month. These costs can be found on line 34 and 35 in the attached spreadsheet. <br /> <br />Cost of Overtime for Alternate Schedule: $ 51,684.26 <br />Anticipated CM Workload Due to Contractor Administrative Performance: It is anticipated that an <br />increase to originally planned percentages should be anticipated based on previous performance and <br />project issues including: <br /> Contractor Submittal Resubmittals <br /> Fully prepared CCO write-ups vs. Assistance/Recommendations for CCO write-ups <br /> RFI-034 / PCO-012 SA-7 Automation Issue <br />If we apply the average overage per month for PM/RE time for December 2022 – April 2023, it represents <br />an increased amount of $ 81,727.05. <br />Cost of PM/RE at 40% (Dec 22- Apr 23): $ 81,727.05 <br />In an effort to minimize PM/RE hours, we propose utilizing a new position, Office Engineer. The personnel, <br />Carlos Quiroz, QSP, we propose for this position has extensive construction knowledge, which will allow <br />for more project oversight than our previous position, Contract Administrator, which is more geared towards <br />contract compliance and document control. This will reduce the amount of time required for project oversight <br />being utilized for PM/RE.