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City of Santa Ana <br />Administrative <br />Policies and Procedures <br />City Council Adoption Date: <br />[month], [day], [year] <br />City Council Policy Regarding <br />Councilmember-Requested Items <br />PURPOSE <br />Provide guidance to the City Council, with the goal of presenting councilmember- <br />requested items to facilitate efficient and effective discussion among the members of <br />the City Council. <br />POLICY <br />The City Manager and City Clerk shall publish a councilmember-requested item in <br />accordance with the City of Santa Ana’s Sunshine Ordinance (Santa Ana Municipal <br />Code Section 2-150) and in accordance with the procedures below. The agenda item <br />shall include a written description that is sufficient to apprise interested persons of the <br />subject matter of the discussion to be conducted. <br />PROCEDURE <br />In accordance with Chapter 9, Part 1 of Division 2 of Title 5 of the California <br />Government Code beginning with Section 54950 (the Ralph M. “Brown Act”), Santa Ana <br />City Charter Section 411 (“Rules and Procedures”), City Council Resolution 2013-019 <br />(“A Resolution of the City Council of the City of Santa Ana Amending the City Council <br />Rules and Procedures to Establish Procedures for Calling Special Meetings, Altering <br />the Agenda Format to Provide for Council Reports, Changing the Day of Regular <br />Council Meetings, and Repealing Resolution No. 2012-025”), and all other applicable <br />laws and regulations, members of the City Council may add a councilmember- <br />requested item to a City Council meeting agenda for discussion only by completing the <br />following procedures: <br />1. The member of the City Council prepares a written report using the attached <br />Councilmember-Requested Item template (Attachment A) that outlines the <br />following: <br />A. Topic: Use plain language to describe the topic of the report. <br />B. Title: Describe the action and subject of the report. <br />C. Recommendation: Identify the action that you would like the City Council <br />to take. <br />D. Discussion: Provide a brief chronology of the item. Identify issues. If there <br />is a provision of law, rule, policy, and/or previous City Council action <br />related to this item, note it in this section. Provide a brief explanation of the <br />item, focusing on data collection, analysis, and evaluation, which justifies <br />your recommendation.