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Item 09 - Award Blanket Order Contracts to HD Supply, Snap -on, WESCO Distribution Inc., and White Cap, LP
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03/07/2023 Special and Regular
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Item 09 - Award Blanket Order Contracts to HD Supply, Snap -on, WESCO Distribution Inc., and White Cap, LP
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City Clerk
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Agenda Packet
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Clerk of the Council
Item #
9
Date
3/7/2023
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DocuSign Envelope ID: 4BDC617B-C22E-4B4A-8057-C42295F83EC5 <br />Table 10: Payment Terms and Financing Options <br />10AIiININIE"! <br />Item ine <br />Question <br />Response* <br />53 <br />Describe your payment terms and accepted payment <br />Net 30 Credit Terms or Cash Payments (Cash, Check. Credit card). <br />methods. <br />We make it extremely easy for our Sourcewell members to set up <br />new accounts whether they prefer credit or cash options. Many <br />Sourcewell members are now also issuing White Cap BPAs <br />(Blanket Purchase Agreements) for day-to-day business tied to our <br />Sourcewell contract. <br />54 <br />Describe any leasing or financing options available for use <br />White Cap does not normally provide any financing or leasing <br />by educational or governmental entities. <br />options with exception of a few manufacturer programs. We actively <br />promote our Sourcewell partner NCL Government Capital for this <br />requirement. <br />55 <br />Describe any standard transaction documents that you <br />White Cap is attaching a standard quote form, a standard order <br />propose to use in connection with an awarded contract <br />form, and a standard proof of delivery form that we are currently <br />(order forms, terms and conditions, service level <br />using with our Sourcewell customers. Please note that the <br />agreements, etc.). Upload a sample of each (as <br />Sourcewell member name and number along with our contract <br />applicable) in the document upload section of your <br />number is clearly listed for any audit purposes. <br />response. <br />56 <br />Do you accept the P-card procurement and payment <br />Yes. No additional cost to our valued Sourcewell members. <br />process? If so, is there any additional cost to Sourcewell <br />participating entities for using this process? <br />Table 11: Pricing and Delivery <br />Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can <br />be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product <br />Change Request Form. <br />Line <br />Item <br />Question <br />Response* <br />57 <br />Describe your pricing model (e.g., line -item discounts or <br />We are offering Sourcewell members a White Cap list less discount <br />product -category discounts). Provide detailed pricing data <br />price offering for our entire catalog. <br />(including standard or list pricing and the Sourcewell <br />We feel that this pricing model is the most clear, easiest to use <br />discounted price) on all of the items that you want <br />and certainly the best value for our Sourcewell members. This <br />Sourcewell to consider as part of your RFP response. If <br />model also allows White Cap to be able to better manage our <br />applicable, provide a SKU for each item in your proposal. <br />contract pricing through high inflationary periods like we are <br />Upload your pricing materials (if applicable) in the <br />experiencing today. <br />document upload section of your response. <br />58 <br />Quantify the pricing discount represented by the pricing <br />Discounts range from 0% up to 45% off of White Cap's list price <br />proposal in this response. For example, if the pricing in <br />for our Sourcewell members. <br />your response represents a percentage discount from <br />MSRP or list, state the percentage or percentage range. <br />59 <br />Describe any quantity or volume discounts or rebate <br />Any quantity or volume discounts would be reviewed on a case by <br />programs that you offer. <br />case basis since we are offering deeply discounted pricing already <br />to Sourcewell members. <br />We are not offering a rebate program to Sourcewell members since <br />we are incurring the administrative fee. <br />60 <br />Propose a method of facilitating "sourced" products or <br />At White Cap, we pride ourselves on being able to "go the extra <br />related services, which may be referred to as "open <br />mile" for our customers and find them what they need to get the <br />market" items or "nonstandard options". For example, you <br />job done even if it means sourcing beyond our large selection of <br />may supply such items "at cost" or "at cost plus a <br />stocked product. Due to our buying power and relations with our <br />percentage," or you may supply a quote for each such <br />primary manufacturers, we are able to do this as another value add <br />request. <br />for the customer and make our company a one stop shop. <br />For "sourced" products, we would supply a quote for each such <br />individual request. <br />61 <br />Identify any element of the total cost of acquisition that is <br />There are no additional costs associated with our response. <br />NOT included in the pricing submitted with your response. <br />This includes all additional charges associated with a <br />purchase that are not directly identified as freight or <br />shipping charges. For example, list costs for items like pre - <br />delivery inspection, installation, set up, mandatory training, <br />or initial inspection. Identify any parties that impose such <br />costs and their relationship to the Proposer. <br />Bid Number: RFP 091422 Vendor Name: White Cap, LP <br />
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