Item 44 - Agreement for Construction Management, Inspection Services, and Improvements for the Well 29 Rehabilitation

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potential delays, and review the Contractor's plan for implementation of remedial measures when appropriate. This will help maintain or recover progress. In conjunction with City staff, we will also negotiate schedule adjustments with the Contractor, which may be required due to weather, change orders, or other impacts requiring schedule adjustments. Our team will monitor and report monthly on the status of the project construction budget. Task 2.2 — Progress Meetings We will conduct weekly progress meetings with the Contractor and City representatives. The principal purpose of the project coordination meetings will be to provide the following: 1. Review progress and quality 2. Review submittal and requests for information (RFI) 3. Notify the attendees of construction deficiencies 4. Discuss labor, material, and equipment related to upcoming work 5. Address team coordination matters 6. Address public convenience and access 7. Review maintenance of as -built drawings throughout construction When appropriate, the Cannon team will update attendees regarding the project phasing and the progress of right-of-way acquisition and its effect on scheduling the work. We will chair these meetings, conduct each meeting according to a published agenda, and have meeting summaries prepared and promptly distributed. Meeting summaries will detail action items, the discussions that ensued, and announce the time and date of the next meeting. Task 2.3 — Project File Database With the City's approval, we will provide a web -based, centralized document system using Procore. The development and implementation of this document system will include the following: 1. Design of the centralized document system to support project file database 2. Procurement of the software and licenses for the system We will administer the project database by establishing access and read/write permissions to District, Contractor, and design engineer. Documents tracked in the centralized web -based system will include the following: • Project drawings • Project specifications • Drawings and specification addendum • Correspondence • Submittals / shop drawings • RFIs • Change orders and change order requests • Meeting agendas and meeting summaries • Daily reports • Daily photos • Inspection reports • Coordination of material testing with the County of Orange • Project schedules • Progress payments • Permits • Warranties The City requires the Contractor use the centralized document system for management and transfer of the project related documentation and correspondence. If requested by City staff, we have the capability to use an alternate, web -based centralized document management system, including EADocs, Share Point, One Drive, or other cloud -based file sharing systems. In addition to maintaining a web -based document management system, and to confirm that records are organized, complete, and accessible, we will also prepare hard copies of documents in project binders following procedures outlined in Chapter 5 of the Caltrans Construction Manual. We follow methods of record keeping outlined in Caltrans Construction Manual as a matter of practice, but we will also incorporate City required policies, as needed. (We have provided more information on this procedure under Resources on page 10).