Item 22 - State Legislative Advocacy Services

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CITY OF SANTA ANA RFQ No. 22-005 State Legislative Advocacy Services Page 5 of 29 Unless otherwise authorized herein, Respondents who are considering submitting a statement of qualifications in response to this RFQ, or who submit a statement of qualifications in response to this RFQ, are only to communicate with the assigned Project Manager, and no other City staff about this RFQ from the date this RFQ is issued until a contract is awarded. The City will provide all official communication concerning this RFQ in writing via the City’s Bid Management System, PlanetBids. General questions regarding this RFQ may be directed to the City's assigned Buyer utilizing the City's PlanetBids system. The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Project Manager. C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS Questions regarding this RFQ shall be submitted via PlanetBids by 6:00 PM on January 14, 2022. Responses to all questions will be posted on PlanetBids no later than the date and time shown at the schedule of key RFQ dates above. All prospective Respondents are advised to visit PlanetBids on a regular basis as the responses may be posted earlier than the date above. No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFQ. D. ADDENDA Any changes in RFQ from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City’s PlanetBids system: https://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Respondents shall be responsible for monitoring the site to obtain information regarding this solicitation. E. UNDERSTANDING STATEMENT OF QUALIFICATION It is the responsibility of each Respondent to inquire about any criteria, condition, term, provision, or requirement of the RFQ that the Respondent does not understand. Responses to inquiries, if they significantly change or clarify the RFQ requirements or any aspect of the procurement process, will be forwarded by addenda to all Respondents. The City will not be bound by any oral responses to inquiries. By submitting statements of qualifications, Respondents assert that they have fully read the RFQ and any addenda issued by the City, the proposed Contract and any other Contract Documents, and affirm that the terms and conditions stated therein are fully understood and are acceptable to the Respondent. Each Respondent accepts the terms and conditions of the Contract Documents and indicates their ability and willingness to perform the requested services under such terms and conditions. Any exceptions to the terms and conditions set forth in the Contract Document should be clearly noted in each Respondent’s statement of qualification. Please direct all questions regarding the procurement process to: