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CITY OF SANTA ANA <br />RFQ No. 22-005 State Legislative Advocacy Services Page 4 of 29 <br /> <br /> <br />V. RFQ SCHEDULE OF EVENTS <br />The schedule below is tentative and subject to change at discretion of City, with appropriate <br />notice to prospective Respondents. <br /> <br />Issue Date: December 22, 2021 <br />Deadline for Questions about RFQ: January 10, 2022 at 2:00 PM <br />Statement of qualifications Due Date: January 21, 2022, by 6:00 PM <br />Review of Statement of qualifications: on or about January 24-28, 2022 <br />Projected Award Date : on or about March 2022 <br /> <br />VI. RESPONSE TO RFQ <br /> <br />A. SUBMITTAL INSTRUCTIONS <br />It is the responsibility of the Respondent to ensure that any statements of qualifications <br />submitted have been uploaded to PlanetBids prior to the statement of qualifications due <br />date and time. Statements of qualifications, including all required sections and forms, shall <br />be submitted electronically via the City’s Bid Management System, PlanetBids. No other <br />form of submittal will be accepted. <br /> <br />PlanetBids will not accept late bids and no exceptions shall be made. Respondents will <br />receive an e-bid confirmation number with a time stamp from PlanetBids indicating that <br />their statement of qualifications was submitted successfully. The City will only receive and <br />consider those statements of qualifications that were transmitted successfully. Submit <br />statement of qualifications online at: <br />http://www.planetbids.com/portal/portal.cfm?CompanyID=20137. <br /> <br />Respondent shall be solely responsible for informing itself with respect to the proper <br />utilization of the bid management system, for ensuring the capability of their computer <br />system to upload the required documents, and for the stability of their internet service. <br />Failure of the Respondent to successfully submit an electronic statement of qualifications <br />shall be at the Respondent’s sole risk and no relief will be given for late and/or improperly <br />submitted statements of qualifications. Respondents experiencing any technical <br />difficulties with the bid submission process may contact PlanetBids at (818) 992-1771. <br />Questions of an operational nature may be directed to the City’s assigned Project <br />Manager. Neither the City, nor PlanetBids, makes any guarantee as to the timely <br />availability of assistance, or assurance that any given problem will be resolved by the bid <br />submission deadline. <br />Statements of qualifications shall NOT be mailed or sent via telegraphic, electronic or <br />facsimile means. <br /> <br />All notifications, updates and addenda will be posted online on PlanetBids at <br />https://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Respondents shall be <br />responsible for monitoring the site to obtain information regarding this solicitation. Failure <br />to respond to required updates may result in a determination of a nonresponsive statement <br />of qualification. <br />B. COMMUNICATION / CONTACT WITH CITY STAFF <br />