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CITY OF SANTA ANA <br />RFP No. 21-099 Downtown Unarmed Security Guard Services Page 9 of 39 <br /> <br /> <br /> <br />IV. TERM OF AGREEMENT <br />The anticipated term of the agreement is for an initial period of one (1) year. The City may, at its <br />discretion, extend the agreement with the same or more limited scope of required services for <br />two (2) additional one (1) year periods, upon mutual agreement contingent upon City Council <br />approval, or City Manager or City Attorney authorization, as appropriate. The total term of the <br />awarded agreement shall not exceed three (3) years. <br /> <br /> <br />V. RFP SCHEDULE OF EVENTS <br />A. Schedule below is tentative and subject to change at discretion of City, with appropriate <br />notice to prospective Proposers. Times indicated are Pacific Time. <br /> <br />Issue Date: Wednesday, August 19, 2021 <br />Deadline for Requests for Information: Wednesday, September 1, 2021, by 2:00 PM <br />Proposal Due Date: Wednesday, September 8, 2021, by 2:00 PM <br />Review of Proposals: September 8 – September 30 <br />Interview Proposers: Wednesday, September 15, 2021 (invitation only) <br />Selection of Bidder: On or about September 30, 2021 <br /> <br />VI. RESPONSE TO RFP <br />A. SUBMITTAL INSTRUCTIONS <br />It is the responsibility of the Proposer to ensure that any proposals submitted have been <br />uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required <br />sections and forms, shall be submitted electronically via the City’s Bid Management System, <br />PlanetBids. No other form of submittal will be accepted. <br /> <br />PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will <br />receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their <br />proposal was submitted successfully. The City will only receive and consider those proposals <br />that were transmitted successfully. Submit proposal online at: <br /> http://www.planetbids.com/portal/portal.cfm?CompanyID=20137. <br /> <br />Proposer shall be solely responsible for informing itself with respect to the proper utilization <br />of the bid management system, for ensuring the capability of their computer system to upload <br />the required documents, and for the stability of their internet service. Failure of the Proposer <br />to successfully submit an electronic proposal shall be at the Proposer’s sole risk and no relief <br />will be given for late and/or improperly submitted proposals. Proposers experiencing any <br />technical difficulties with the bid submission process may contact PlanetBids at (818) 992- <br />1771. Questions of an operational nature may be directed to the City’s assigned Project <br />Manager(s). Neither the City, nor PlanetBids, makes any guarantee as to the timely <br />availability of assistance, or assurance that any given problem will be resolved by the bid <br />submission deadline. <br />Proposals shall NOT be mailed or sent via telegraphic, electronic, or facsimile means. <br />All notifications, updates and addenda will be posted online on PlanetBids at <br />https://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Proposers shall be <br />EXHIBIT 1