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Agreements for On -Call Right -of -Way Specialty Services <br />November 16, 2021 <br />Page 2 <br />Firm <br />City <br />Rank <br />Monument <br />Irvine <br />1 <br />Overland, Pacific, & Cutler <br />Long Beach <br />2 <br />Interwest <br />Irvine <br />3 <br />Paragon Partners <br />Cypress <br />4 <br />Approval of the recommended action will authorize two sets of consultant agreements to <br />be utilized depending on the type of funding to be used for future task orders. For grant - <br />funded projects that require adherence to Caltrans Architecture and Engineering <br />requirements, task orders will be issued on the Caltrans version of the on -call agreement <br />(Exhibit 1). All other task orders that are funded with local or discretionary funds shall <br />utilize the standard version of the consultant agreement (Exhibits 2 and 3), which does <br />not contain the same Caltrans provisions and requirements for federally grant -funded <br />project tasks. <br />Based upon the scope of work and selection criteria outlined in RFP 21-075, staff <br />recommends awarding two sets of on -call agreements: one to Monument to provide <br />completion of final close-out work per Caltrans requirements, acquisition maintenance, <br />and a relocation assistance program (Exhibit 1), and the other to Overland, Pacific & <br />Cutler and Monument to provide completion of final close-out work, acquisition <br />maintenance, and a relocation assistance program not subject to Caltrans requirements <br />(Exhibit 2 and 3). Their proposals demonstrated the firms have the necessary capacity <br />and expertise to complete the required services. The firms' rates are reasonable and <br />within industry standard, the teams' qualifications are appropriate, and the proposals were <br />determined to provide the best value for the City. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />FISCAL IMPACT <br />The following table summarizes the projects with funds budgeted and available for <br />expenditure on the right-of-way acquisition and relocation services to be provided by the <br />agreements in Fiscal Year 2021-2022. <br />Federal Funded Project(s) <br />Fiscal <br />Accounting Unit - <br />Fund <br />Accounting Unit - <br />Account No. <br />Account No. <br />Amount <br />Y <br />Year <br />(Project No.) <br />Description <br />Description <br />