Item 18 - Agreements for On -Call Right -of -Way Specialty Services

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14 SCHEDULE, COST CONTROLS, REPORTING & QUALITY Project controls are a key component to Monument's project management approach. Controls provide the process and method needed to run a project and assists the Team in driving the project in an organized and systematic manner. Monument's will strive to complete the City's projects ahead of schedule and under budget. We will accomplish that using the following tools to manage, monitor and adapt to the ever -changing environment of a project. RIGHT-OF-WAY SCHEDULE Daniela will prepare a right-of-way delivery schedule at the onset of the project, which will be updated and tracked frequently relative to the overall project baseline schedule. The right-of-way schedule will correspond to the project schedule, linking project milestones, master schedule information and project constraints to the acquisition and relocation tasks and other project control tools. Other project control tools include project tracking at both the relocation and acquisition level, as well as project status reports and project construction need date tracking. Schedule updates will be provided to the City at least monthly, and more frequently if significant milestones are achieved. A sample schedule is provided on the next page. COST CONTROLS Monument will prepare a detailed budget for right-of-way capital and services costs with line items for each anticipated acquisition, relocation and related costs. This will serve as the baseline budget for the right-of-way program and will be used for comparison of budgeted and actual expenditures. Daniela will work closely with the City to assure that projected needs are programmed and appropriate reports are issued to track contract commitments, actual expenses and forecast. This will include regular updates on schedule, budget, acquisition and contract status to appropriate City staff. PROPERTY ACQUISITION AND RELOCATION REPORTING Daniela will prepare monthly progress reports that will present the status of the acquisition and relocation cases and provide measures of progress per parcel. These monthly progress reports will be provided to the City and distributed to other project team members. They will serve to track deliverables and key milestone dates for each case, such as appraisal completion, offer presentations, agreement dates, escrow openings and closings as well as time sensitive condemnation activities to ensure the process can successfully advance to the advertisement and construction phase.