Item 18 - Agreements for On -Call Right -of -Way Specialty Services

Home Browse Search

21 Monument will prepare a memorandum transmitting the agreement and deeds to the escrow company to initiate the escrow due diligence process. Escrow Coordination. After an offer is accepted and the purchase agreement is approved by the City, Monuments Escrow Coordinator will transmit the original documents to the escrow company and request that the title company send an updated Preliminary Title Report. The Escrow Coordinator will review the updated title report and prepare a memorandum of disapproved title exceptions. The escrow company will prepare escrow instructions, transmit a copy of the purchase contract to the title company and begin the process of satisfying all monetary liens, prorating taxes and clearing adverse title exceptions and encumbrances. Upon escrows request for funds from the City, the estimated closing amount will be deposited in escrow, and upon close, the escrow holder will record a deed and issue a title insurance policy. The Escrow Coordinator will provide ongoing support to the escrow officer to ensure the timely execution of escrow instructions, coordination of title clearance documents and processing of wire transfers. Escrow closure generally will be accomplished in 30 to 60 days. Condemnation Support. In the event negotiations are unsuccessful and the Acquisition Agent recommends that an administrative settlement is not feasible or project timing requires use of the eminent domain process, the Project Manager will submit a recommendation to the City to initiate condemnation proceedings. The Monument Team will work closely with the Citys condemnation counsel in preparing the resolution hearing notices, providing a duplicate copy of the agent's acquisition file, and assist in the eminent domain complaint and in trial preparation as requested. Settlement negotiations by legal staff may continue until the trial begins, including alternative dispute resolution and negotiations for Stipulated Use and Possession to ensure access to the property consistent with project schedules. Relocation Monument will provide relocation services to assure that displaced individuals and businesses promptly receive relocation benefits consistent with Federal, State, and local regulations, Caltrans policies and procedures, and Citys ROW Policies and Procedures, where applicable. Perform all relocation assistance services in accordance with the Uniform Relocation and Real Property Acquisition Act; the California Relocation Assistance and Real Property Acquisition Guidelines; the Citys Policies and Procedures and any other applicable regulations. Prepare a Relocation Plan, if necessary. Meet personally with each prospective displacee to ascertain the nature and scope of relocation assistance required, to inform the displacees of their rights, and to explain the relocation process. Determine each displacees eligibility for relocation assistance; prepare an estimated timeline for relocation, and prepare an estimate of the amount of relocation benefits to which each displace is eligible. Prepare all applicable claim forms, secure claimants signatures on claim forms, and submit forms to the City for review, acceptance, and payment. Conduct appropriate searches for relocation replacement sites and provide relocation site referrals to displacees. Personally inspect replacement dwellings and/or buildings and sites to determine if they meet decent, safe, and sanitary regulatory requirements. Where appropriate, advise displacees of available economic assistance and social services; and provide displacees with referrals to organizations, social service agencies and community organizations. Perform any other normal procedures and processes to implement the relocation assignment and provide any other supporting information and correspondence required by the City.