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Item 22 - Agreements for Enterprise Land Management System
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Item 22 - Agreements for Enterprise Land Management System
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8/21/2023 4:10:38 PM
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City Clerk
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Agenda Packet
Agency
Clerk of the Council
Item #
22
Date
6/15/2021
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<br /> <br /> <br /> Page 14 <br /> General Project Assumptions <br />2..5.1 Scope and Timeline <br /> The City of Santa Ana (the City) and Avocette will review their responsibilities before work begins to ensure that Services can be <br />satisfactorily completed and in the appropriate timeframe <br /> Scope will be confirmed and finalized during Stage 1 Initiation by the Project Charter <br /> Deliverables not specifically described in this document are the responsibility of the City <br /> “Go live” (system is in production) timeline assumes timely completion of the City deliverables (including finalization of requirements / use <br />cases / product catalog), availability of key the City resources, and collaboration and availability of any third-party vendor resources. Late <br />(per mutually agreed project plan) the City deliverables may adversely impact overall implementation timeline. <br /> Overall project plan will be mutually agreed to by the City and Avocette project managers prior to Analysis stage <br /> Avocette will provide the City with a bi-weekly Status Report that outlines the tasks completed during the prior week, the upcoming tasks <br />that need to be completed for the upcoming weeks and a listing of any issues that may be placing the project at risk (e.g., issues that may <br />delay the project or jeopardize one or more of the production dates) <br /> The project schedule is managed using Microsoft Project. Should any tasks slip behind schedule ten (10) business days, Avocette and the <br />City will escalate according to the Communication Plan in the Project Charter <br /> Where a Project Deliverable is comprised of a Document, it will be completed in a format agreed to by the Avocette and the City Project <br />managers. <br /> Avocette and the City will implement the feature set available in the current Production release at the time of contract signing. <br /> Moving to a new release and/or installing patch upgrades will be managed via the Change Management process. <br /> Leveraging new features may affect the scope and timeline for this project and are considered out of scope. <br /> Any the City required integration or regression testing of a new release is the responsibility of the City and will be managed via the <br />Change Management process. <br /> The City is responsible for the installation and maintenance of all non-Clariti, third party products (e.g. Active Directory, Avolve, etc.).
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