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Award Construction Contract to Hardy and Harper, Inc. <br />June 1, 2021 <br />Page 2 <br />Public Outreach and Contractor Participation <br />To provide an opportunity for local vendors to submit bids, the City notified a total of <br />939 regional vendors via PlanetBids, many of which are Santa Ana based. Twenty-eight <br />vendors requested bidding documents, and a total of five bids were received. Bids were <br />not received from any Santa Ana contractors. <br />As legally required, a Notice Inviting Bids was advertised in the Orange County Register <br />newspaper on April 1, and 9, of 2021. The project was also advertised in PlanetBids from <br />March 30, 2021 through April 21, 2021. Bids were received electronically via PlanetBids <br />on April 21, 2021. <br />Bid Results Summary <br />RANK <br />BIDDER'S NAME <br />LOCATION <br />BASE BID <br />1 <br />Hardy and Harper, Inc. <br />Lake Forest <br />$1,532,000 <br />2 <br />R.J. Noble Company <br />Orange <br />$1,579,789 <br />3 <br />All American Asphalt <br />Corona <br />$1,581,560 <br />4 <br />Excel Paving Co <br />Long Beach <br />$1,677,582 <br />5 <br />EBS General Engineering Inc. <br />Corona <br />$1,831,532 <br />A total of five bids were received, and all were deemed responsive. Hardy and Harper, <br />Inc. submitted the lowest responsive base bid in the amount of $1,532,000 (Exhibit 2). As <br />specified in the bid documents, the lowest bid shall be determined on the basis of the <br />Base Bid. Based on the bid analysis and a contractor's reference check, staff <br />recommends awarding the construction contract to Hardy and Harper, Inc., in the amount <br />of the base bid totaling $1,532,000 (Exhibit 3). <br />Project Delivery <br />To deliver a complete project, in addition to the construction contract, the estimated total <br />project delivery cost includes construction administration, inspection, and testing, along <br />with an allowance for contingencies to account for unexpected or unforeseen conditions. <br />Construction administration and inspection includes construction management; <br />implementation of the City's Community Workforce Agreement requirements, inspection <br />of the Contractor's work to ensure contract compliance, workmanship, quality, and <br />materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the <br />table below, the estimated total construction delivery cost of the project is $2,120,419. <br />