Agenda Packet_2023-10-03 - Laserfiche WebLink

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Understanding of Need / Scope of Work The curves will be modified based on 2024 pavement conditions. The strategies that are typically reviewed are rehabilitation and reconstruction (R&R), localized maintenance, slurry seals, and various overlay types, the expected improvement in pavement condition, the life -cycle extension that would result and the unit costs for maintenance. All maintenance practices/unit costs will be integrated into StreetSaver and will be derived from the most recent construction bids for pavement rehabilitation. We will account for inflation rates when long-term revenues projections are made. Our staff will also update the City's residential maintenance zone approach. We will focus on projecting budgets and maintenance recommendations for all streets within maintenance zones; this will allow us to proactively schedule maintenance efforts throughout the multi -year CIP as well as achieve the desired level of PCI across the City. Our Project Manager and Principal will work closely with City in defining repair and rehabilitation strategies during each fiscal year (i.e. 2024-2031). Once the repair/rehabilitation strategies have been defined, the identification of a seven year Forecast Maintenance & Rehabilitation schedule will be generated. The recommended budget scenarios will be identified on the basis of several criteria: • Assessment and review of the City's Pavement CIP; • Present pavement conditions; Desired levels of service and available resources; • Cost benefit of individual strategies (e.g. maintain 76 PCI, reach a PCI of 80 in 7- years); • Recommendations budget strategies and unit costs • Demonstration of effectiveness of several M&R strategies including preventive, recycling alternatives, high -density mineral bonds and surface/base reconstruction • Coordinated scheduling with the City's major CIP projects (water, sewer, etc.); • Budgetary recommendations that satisfy OCTA Local Match Reduction guidelines; • Future routine maintenance needs based on projected deterioration rates; • Renewed Measure M and AHRP objectives and improving citywide weighted PCI The primary emphasis of this task is to maximize the scheduling of street maintenance using the most cost-effective strategies available and taking into account a life -cycle cost analysis. A working "draft" 2024 Pavement Management Program Final Report will be generated for City staff to review. The report will include an executive summary, the PCI Report as well as draft budgetary findings and recommendations. Deliverable: Two copies of the Draft Pavement Management Program Report 3-6 City Council 9 — 12 10/3/2023