Item 12 - Construction Contract for the Westminster Avenue Rehabilitation Project from Newhope Street to Harbor Boulevard and Appropriation Adjustment

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Construction Contract for the Westminster Avenue Rehabilitation Project from Newhope Street to Harbor Boulevard and Appropriation Adjustment September 19, 2023 Page 2 of the Westminster Avenue Rehabilitation, for the term beginning September 19, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,112,595, which includes $1,643,676 for the construction contract; $246,551 for contract administration, inspection, and testing; $58,000 for design engineering; and a $164,368 project contingency for unanticipated or unforeseen work. 6. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2023-77 was filed for the project. DISCUSSION Staff has identified Westminster Avenue from Newhope Street to Harbor Boulevard Project (Exhibit 1) as a priority in the City's pavement management program. The pavement is deteriorating due to weather, age, and heavy usage. The scope of work includes excavation, grading, removal and replacement of asphalt concrete pavement and Portland cement concrete, landscaping, irrigation, and signing and striping. Once completed, the improvements will enhance the streets drivability, visual appearance, accessibility, and drainage issues. The City of Garden Grove shares the right-of-way within the project area; therefore, a Cooperative Cost Reimbursement Agreement is required for the City of Garden Grove to fund their portion of the improvements (Exhibit 2). The Cooperative Cost Reimbursement Agreement between the City of Santa Ana and the City of Garden Grove identifies the roles and responsibilities of each party and has estimated each City's share of the project costs. The City of Garden Grove's cost reimbursement of up to $542,000 includes $58,000 for their share of the Design Engineering costs. Additionally, the City of Garden Grove's total cost reimbursement will be funded by their California Highway Users Tax Account (Gas Tax) allocation. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 900 regional vendors via PlanetBids, many of which are Santa Ana based. Thirty-eight vendors requested bidding documents and a total of five bids were received. Bids were not received from any Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on June 2, 2023 and June 9, 2023. The project was also advertised in PlanetBids from June 2, 2023 through June 29, 2023. Bids were received electronically via PlanetBids on June 29, 2023.