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Exhibit A to Side Letter 2 1.b: Bi-weekly project management meetings between consultant and City staff. 1.c: Agenda and meeting summaries as needed for each meeting. Task 2 — Project Kick-off: Psomas will coordinate a kick-off meeting with the City. The Psomas team will be introduced for all planning services. This meeting provides an opportunity to identify preferred contacts and communication methods, discuss and/or confirm the approach to the project, and identify key community issues and concerns. Crucial issues that affect the City of Santa Ana will be discussed so that all parties agree to the Scope of Work described above. Additionally, the schedule will be discussed and key milestones will be defined. Psomas will prepare an agenda for and arrange the meeting. Deliverables — Psomas agrees to producing the following deliverables: 2.a: Kick-off meeting to refine scope of services, budget, and project schedule. 2.b: Agenda and meeting summary for kick-off meeting. Task 3 — Research of Best Practices: The Psomas team will research current UDU ordinances and programs that exist throughout the state, with an emphasis on jurisdictions that are of similar size and urbanized setting to the City of Santa Ana. We agree to research the path to legalization, program fees, incentives, restrictions, and other unique requirements of each program as it relates to each jurisdiction. Deliverables — Psomas agrees to producing the following deliverables: 3.a: A complete audit of the existing unpermitted dwelling unit legalization programs, in jurisdictions agreed upon with the City. 3.b: Key research findings will be made available in Word format for City staff to review and provide redlines, strikeouts, or comments for further consideration and research. 3.c: Psomas will provide follow up edits, as needed, in redline/strikeout format to track changes throughout the writing process. Task 4 — Program Recommendations: Following the analysis in Task 3, Psomas will provide recommendations based on the priorities and best alignment with local opportunities and challenges in the City of Santa Ana. Psomas will identify opportunities, incentives and barriers that may be most relevant for the City to consider. Recommendations will be supported by data and GIS findings and will be considered for their balance of equity and practicality. Deliverables — Psomas agrees to producing the following deliverables: 4.a: Psomas will draft a report of program recommendations and implementation plans and considerations for the City. This document will be a draft for City staff to review in Word format and provide redlines, strikeouts, or comments for further consideration and research. 4.b: Psomas will provide follow up edits, as needed, in redline/strikeout format to track changes throughout the writing process. Exclusions: This proposal does not include the drafting of City ordinances, staff reports, public notices, presentations or other materials that would be actionable items for a public hearing. Task 5 — Final Document Deliverables — Psomas agrees to producing the following deliverables: 5.a: Psomas will prepare a final report on all findings and recommendations shall be provided to City staff in both Word (redline/strikeout version) and a final PDF (clean) format. 5.b: Psomas will provide follow up edits, as needed, in redline/strikeout format to track changes for the Final Document.