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8. BID BOND A bid bond in the amount of five percent (5%) of the total proposed amount set forth in the fee schedule shall accompany the proposal. If the proposer is interested in submitting a fee schedule for multiple areas, then the 5% amount shall be based on the single fee schedule with the largest amount. V. PROPOSAL REVIEW (CONSULTANT SELECTION) A. EVALUATION AND RATING The CITY has established a proposal review committee to evaluate proposals based on the response to the RFP, which includes adherence to outlined directions and format, and the CITY evaluation criteria set forth above. A final score will be calculated for each submitted proposal and used to rank the PROPOSERS. The criteria for evaluating the proposals submitted will take the following items into consideration: • Firm/Team Experience 20% • References/Relevant Project Experience 20% • Listing of Resources 20% • Manner for Performing Service/Schedule 20% • Fee -Price 20% The CITY reserves the right to request clarification and/or request additional information from PROPOSERS, if necessary. Such clarifications and/or additional information shall be submitted by the PROPOSERS as an Addendum to the Proposal upon request of the City. However, since PROPOSERS may not request to provide additional input, PROPOSERS are advised to submit complete information in the Proposal. Based on the evaluation results, the City may hold interviews and finalists may be asked to participate in an interview session and/or supplemental questionnaire. If an interview session and/or supplemental questionnaire is performed, the exact date and time will be provided to the finalist(s). If an interview session and/or supplemental questionnaire is performed, the City will provide an overall ranking of proposals and recommend the proposal that is in the best interest of the City. B. SELECTION The CITY will recommend award of the agreement to the PROPOSER who will provide the best quality and value to the CITY. CITY reserves the right to begin negotiations, negotiate any aspect of the RFP and proposal and enter into an agreement without interview or further discussions. PROPOSER will be asked to sign a tentative agreement that will be subject the City final approval. VI. AWARD OF AGREEMENT A. REQUEST FOR COUNCIL ACTION Following evaluation and rating by the proposal review committee, the Executive Director will recommend award of an agreement to the PROPOSER providing the best quality and value to the CITY. City of Santa Ana RFP 19-093 Page 10