Item 13 - Agreement with Houston & Harris, PCS, Inc. to Provide Closed Circuit Television

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CITY OF SANTA ANA RFP NO.: 24-003 CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS Seat account through WinCam. Digital video files, Microsoft Access Database files and PDF report files naming conventions on the cloud shall be approved by the City prior to the commencement of work. The video image shall be clear, focused and relatively free from roll, static or other image distortion qualities that would prevent the reviewer from evaluating the condition of the pipe. 3. The computerized format shall be provided as a separate Microsoft Access database file for each quantity of digital video specified by the City. The Contractor shall provide copies of the logs to the City in PDF format. The Microsoft Access database shall include the following: a) An inspection table listing each run number, the name of the operator, the inspection date, weather conditions, City supplied (the next sequential) database number, address or intersection of the starting manhole, direction of the inspection with respect to the flow, sewer number as supplied by the City, material (VCP, PVC, etc.), diameter of the sewer, length of the sewer, starting manhole ID number and the ending manhole ID number. b) An assessment table listing the run number, starting and ending footage of every observation, applicable assessment code, assessment code translation, additional remarks, starting and ending clock positions of observations where applicable. c) Tabular formats (table names, column names and data types, etc.) shall conform to specifications approved by the City. 4. The Contractor shall submit the aforementioned video, and electronic reports summarizing all defects and conditions specified above to the City within 15 calendar days of completion of task. In addition, the Contractor shall retain copies of both the digital video and logs, for a term no less than that specified for the agreement and shall make additional copies available to the City if the copies originally delivered to the City are found to be either defective or incomplete. Upon acceptance of the agreement, the Contractor acknowledges that given the quantity of video to be provided and the time it will take for the City to review the video after delivery that the City's request for replacement data or video may not be timely. 5. Databases shall be numbered in sequential order with any deliverable video recording reflecting the same unique number differentiating each video. The starting database number will be specified by the City at the beginning of the contract. Barring any notifications by the City to the consultant of changes to the sequence number, the Contractor will be required to keep track of the next sequential number and use it on the electronic database files. The City will notify the consultant of any changes to the sequence number prior to requesting additional work. 6. Any digital media delivered to the City shall be labeled with the following information: a) Street name or location of sewer main and or sewer manhole if not in a City street, and limits of inspection for the sewer reach included; (e.g., McFadden Avenue sewer between Grand and Standard) or the task name given by the City. City of Santa Ana RFP 24-003 Closed Circuit Television (CCTV) Inspection of Sanitary Sewers Page 19